Facilities Project Manager

Serve as the single point of accountability for vendor contract performance and for the planning, procurement, and delivery of small facilities projects. Ensure vendors deliver the full contracted scope at the agreed quality and cost, and that every project follows one consistent process from request through closeout. Lead, coach, and develop direct reports.

• Own the master register of vendor and subcontractor agreements: scope, term, pricing, and the responsible account team member.

• Own performance management of fixed-cost contracts. Make the final determination on whether work performed meets the contracted scope, frequency, and quality standard, in consultation with technical leads and Sourcing Manager

• Participate in vendor performance reviews with Sourcing Manager and drive scope gaps, quality issues, and corrective actions to resolution.

• Input into vendor contract renewals, rebids, and scope revisions, including benchmarking and recommending whether to renew, renegotiate, or replace.

• Serve as the escalation point for commercial disputes, change orders, and extra-work requests.

• Own the project and vendor contract budget: forecasting, commitments, cost tracking, and monthly variance reporting.

• Reconcile invoices against work performed and approved scope before payment approval.

• Partner with finance and the capital project management lead so contract and project spend aligns with operating and capital budgets and client reporting.

• Flag cost risks and recommend corrective action early.

• Supervise, coach, and develop direct reports, setting priorities, delegating administrative work, and reviewing output for quality.

• Build direct report's technical knowledge through scope-verification checklists, site walks, and progressively larger project ownership.

• Conduct regular one-on-ones and support performance and development planning.

• Bachelor's degree in engineering, construction management, facilities management, or a related field, or equivalent experience.

• 7+ years in facilities management, construction, or project management, ideally in healthcare or another critical environment.

• 2+ years of supervisory or team development experience.

• Demonstrated experience writing scopes, managing bids, and administering fixed-price and time-and-materials contracts.

• Experience managing project or contract budgets and reconciling vendor invoices.

• Working knowledge of building systems (HVAC, plumbing, electrical, life safety) sufficient to evaluate scope and quality.

• Strong negotiation, documentation, and stakeholder communication skills.

• Proficiency with CMMS/work order systems and Excel. PMP or equivalent preferred.

• Familiarity with healthcare facility requirements (ICRA, life safety, accreditation standards) preferred.

• Partner with technical leads and the Account Director on vendor strategy, risk, and client communication.

• Identify patterns (repeat failures, vendor underperformance, recurring project types) and recommend proactive solutions.

• Report contract status, cost variances, and risks to the Account Director monthly, in a form suitable for client leadership.

• Recommend vendor modifications (adds, changes, cancellations) based on performance management outcomes.

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.