Payment & Utilities Executive

·       Support vendor onboarding processes.

·       Maintain and update vendor databases and contract documentation.

·       Work with operations team to monitor vendor performance and escalate service delivery issues where required.

·       Support contract renewals and ensure procurement timelines are met to avoid service disruption and payment delays.

·       Manage full invoicing cycle including preparing accurate invoices, quotes, purchase orders, and expense reports; monitoring them through to payment.

·       Oversee Goods Receipt (GR) and Invoice verification to ensure timely payments.

·       Track procurement spending and support reporting against operational budgets.

·       Support accrual reporting and payment financial documentation where required.

·       Receive, review, and process utilities invoices (e.g., electricity, water, gas, telecoms, waste management) for timely payment.

·       Flag discrepancies, consumption abnormalities, or price variances and follow up with vendors or internal stakeholders for resolution.

·       Track payment status and maintain an updated log of all utilities-related transactions.

·       Ensure procurement & payment activities comply with internal policies, contractual requirements, and governance standards.

·       Maintain proper documentation for compliance audits and internal reviews.

·       Support procurement & payment governance processes including vendor risk assessments and approval workflows.

·       Support raising Purchase Requisitions (PR) and Purchase Orders (PO) through approved procurement systems.

·       Monitor purchase order status and ensure timely processing and delivery of materials or services.

·       Maintain accurate procurement records including quotations, approvals, purchase orders, and contracts.

·       Track procurement transactions and ensure documentation is available for audits and financial reporting.

·       Ensure procurement documentation complies with approval thresholds and procurement procedures.

·       Finance Administration

·       Vendor relationship management

·       Contract and documentation administration

·       Financial awareness and cost control

·       Stakeholder management

·       Strong organizational and coordination skills

·       Basic Finance & accounting background

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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