Payroll Tax Specialist

This role serves as a critical partner in managing US payroll tax operations and ensuring compliance across federal, state, and local jurisdictions. You will take ownership of complex tax processes, from reconciliations and registrations to SOX audit documentation and employee inquiries. Your work directly supports JLL's commitment to operational excellence and regulatory compliance while enhancing the employee experience through accurate, timely payroll tax management.

• →Process and reconcile payroll tax reporting for federal, state, and local taxes after each pay cycle, ensuring timely transmission of payroll tax liabilities to ADP
• →Manage state and local tax registrations and serve as the primary point of contact for agency notices and correspondence, escalating complex matters as needed
• →Respond to employee cases within established Service Level Agreements (SLAs) and serve as primary liaison for W4 vendor updates
• →Own day-to-day SOX and other audit documentation and testing requirements, partnering with the tax manager on audit strategy and findings
• →Process US tax equalization settlements, hypo withholding tax calculations, and taxable non-qualifying moving expenses
• →Conduct quality checks on key HR transactions, update SOPs and process maps regularly, and manage stakeholder communications with US process owners
• →Lead process training sessions including new hire onboarding, knowledge transfer, and process updates

• Bachelor's degree in Accounting, Finance, or related field
• Minimum 7 years of demonstrated payroll experience with in-depth payroll tax emphasis, including multi-state and local tax experience
• Sound knowledge of US labor laws, tax regulations, and compliance requirements

• Certified Payroll Professional (CPP) certification
• Experience performing tax research using Bloomberg Tax and Accounting resources
• Advanced proficiency in MS Office Suite, particularly Excel, PowerPoint, and Word
• Highly motivated self-starter with ability to challenge the status quo and implement process improvements
• Strong communication and interpersonal skills with demonstrated ability to manage stakeholder relationships
• Proficiency in payroll tax processes with ability to resolve complex Tier 2-3 queries
• Experience with ADP Global View, ADP Smart Compliance, Workday, or equivalent systems
• Strong analytical, problem-solving, and decision-making skills with attention to detail
• Proven ability to work under tight time constraints and handle multiple tasks simultaneously

At JLL, we are collectively shaping a brighter way — for our clients, ourselves and our fellow employees. We choose to take the more inspiring, innovative, and optimistic path on our journey toward success. What sets JLL apart is our culture of collaboration, locally and across the globe, which allows us to create transformative solutions for the real estate industry. We support each other's wellbeing and champion inclusivity and belonging across teams.

JLL is an Equal Opportunity Employer committed to diversity and inclusion.

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.