Sales Assistant

We are looking for a Sales Coordinator to join our Brokerage Operations team. You will provide high level support to commercial real estate brokerage producers within our Cincinnati office.  You will have the opportunity to engage in a well-rounded list of contributions for the team, which will include: administrative, financial, marketing and operational functions for the business. We offer a fun, fast-paced, collaborative, dynamic and inclusive environment. This role provides a unique opportunity with exposure to all aspects of the business by partnering with brokers, research, marketing, finance, and coordinators to help in the overall success of the office.

• Gather market research information to create client deliverables such as, market surveys, tour books, competitive sets
• Prepare deal documents including Request for Proposals, Letters of Intent, renewal letters, leasing status reports & customer & prospect correspondence, with direction from brokers and/or knowledge of company policies, procedures, and best practices 
• Update & maintain company Contact Relationship Management (CRM) database to track prospects, clients, and deal information 

• Manage & maintain all listings on CoStar and LoopNet
• Prepare property marketing flyers, brochures, and email distributions  
• Create and edit presentations, pitches, and client deliverables for prospect/client meetings
• Assist and participate in planning as needed for industry functions or client events and open houses 

• Collect & process deal file paperwork; calculate, generate & send invoices utilizing JLL accounting platform
• Track and process broker expense reports according to the JLL T&E policy

• General duties such as printing, binding, scheduling meetings, greeting clients, conference room set up, office maintenance, broker IT support, making travel arrangements & front desk coverage as needed

• 1+ years relevant experience supporting multiple people preferably in the commercial real estate industry or other professional services organization
• Highly proficient in Microsoft Office Suite including, Word, Excel, Power Point, Outlook with ability to learn new software and JLL’s in- house platforms
• Experienced with Canva and/or Adobe InDesign

• Project management capabilities, including multi-tasking, prioritization, deadline management, & the ability to work both independently & with a team
• Resourceful, proactive, detail-oriented, & willing to learn with a positive attitude & a drive for personal growth & development
• Able to assert discretion & professionalism when given access to confidential & private information
• Strong proofreading and editing abilities

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!