Soft Service Supervisor

• →Planning and scheduling of preventive and corrective maintenance activities for GMP Manufacturing facility space.
• →Coordinates with service providers, Transportation, Cafeteria, Waste Management, Landscaping, handyman duties, supported by Hard Services Supervisor for engineering related works with deeper complexities .
• →Performs routine site inspections daily to ensure all office space and infrastructure in good condition and that work complies with all declared safety risk assessment and method statements.
• →Performs good safe submissions by reporting safety and quality observations. Target 6 submissions per month.
• →To ensure timely renewal of maintenance and/or service contracts with vendors.
• →To ensure works carried out by contractors/service providers has been completed satisfactorily and follow up on any deficiencies, if any.
• →To ensure timely draft revision of GMP services plant SOP, Work instructions (if necessary).
• →To carry out training for vendors, such as Data integrity training and Good Manufacturing Practices training sessions.
• →Assists request/complains by employees on facilities need
• →Works closely with clients and suppliers onsite to identify their facility-related enquiries and requirements.
• →Maintains a safe and risk-free GMP space environment by following procedures, rules and regulations.
• →Responsible for handling incoming and outgoing calls including distribution of any messages.
• →Receive, inform and guide visitors including co-ordination with client employees.
• →Provide assistance in general administrative activities and any other duties
• →Participate as a team member in responses to emergency situations for facilities matters
• →Directing first-line complaints in regards to soft services to Facilities Management team
• →Ensure compliance with all governmental regulations on behalf of the client.
• →File all related service reports in their respective folders
• →Prepare monthly management reports.
• →Attend Weekly GAD/ Site Lead update Meeting to update all current site activities
• →Ensure effective completion of all incident reports including investigations using RCA methodology.
• →Ensure compliance with Jones Lang LaSalle minimum audit standards.
• →Manage end user expectations and requirement.
• →Obtain regular updates from supervisors (of soft services vendors) through weekly/daily briefings to have an overview of the operations of the site.
• →Provide assistance to users as and when required.

• Diploma/Degree in Facilities Management, Hospitality, Business Administration, Engineering, Life Sciences, Chemistry, or related field. Relevant certifications in Facilities Management, Cleaning Operations, and Workplace Safety & Health (WSH) preferred.
• Minimum 3–5 years of Soft Services/Housekeeping experience, including at least 2 years in a supervisory role within GMP-regulated pharmaceutical, biologics, medical device, or API manufacturing environments. Experience with IFM service providers and managing SLAs/KPIs preferred.
• Strong knowledge of cGMP compliance, ALCOA+ data integrity principles, SOPs, CAPA, QMS processes, cleanroom protocols, and contamination control practices.
• Hands-on experience in pharmaceutical sanitisation, chemical handling, GMP waste management, pest control oversight, and operation within hazardous/controlled environments.
• Experience supporting internal and external regulatory audits (FDA, EMA, HSA, etc.) and maintaining audit-ready documentation and records.
• Strong leadership, team training, stakeholder management, and cross-functional communication skills with QA, Production, and EHS teams.

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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