Workplace Admin Intern

• Professionally manage the reception desk, welcome and assist guests, partners, and employees
• Manage meeting schedules, meeting rooms, and support meeting room equipment operation when needed
• Proactively receive correspondence, documents, parcels and deliver to the right person in a timely manner
• Monitor, inventory and manage office equipment and assets; coordinate to resolve issues as they arise, propose ad-hoc repairs
• Monitor and inventory office supplies and consumables; make monthly purchase proposals
• Support data entry and maintain databases related to office operations
• Ensure reception and office areas are always neat and professional

• Work with Building Management in registering forms/documents related to office operations
• Support and coordinate with vendors and service providers for service delivery
• Monitor service quality and support vendor performance evaluation

• Participate in planning and organizing company events and internal activities
• Support logistics, venue setup and on-site coordination for events
• Track budget and event organization costs
• Collect and analyze feedback after events, propose improvements for future events

• Coordinate with other teams (HR, Finance, Operations) on joint projects
• Support the team with special tasks and ad-hoc work as required by management

• Students currently enrolled or not yet graduated in Business Administration, Human Resources Management, Office Administration, English Language or related fields

• Proficient in MS Office (Word, Excel, PowerPoint). Knowledge of Canva is an advantage
• Basic English communication skills (reading comprehension and speaking)
• Good organizational and time management skills
• Basic data and numerical analysis skills

• Good communication and problem-solving skills
• Professional customer service attitude
• Teamwork and cross-functional collaboration abilities
• Logical thinking and problem-solving capabilities

• Proactive, responsible and meticulous in work
• Flexible, willing to learn and quick to absorb knowledge
• Enthusiastic, dynamic and motivated to improve

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.