Accounts Payable Specialist - UK Shift

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Finance & AccountingAccounts Payable Specialist

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Requirements Summary

At least 3 years of professional experience in accounts payable or general corporate accounting. Strong understanding of full-cycle accounts payable operations, including invoice processing,

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Finance & AccountingAccounts Payable Specialist

As an Accounts Payable Specialist, you will play a key role in supporting financial operations across multiple business units and subsidiaries. You will oversee the full accounts payable cycle, ensuring accurate invoice processing, timely payments, and effective vendor management. Working closely with cross-functional teams, you will coordinate payment approvals, resolve discrepancies, and maintain reliable financial records. You will also contribute to month-end closing activities, account reconciliations, and compliance with internal financial controls. The role offers the opportunity to work with enterprise financial systems, modern automation tools, and AI-assisted workflows. Join a collaborative international finance team where accuracy, accountability, and continuous improvement are highly valued.

Manage end-to-end invoice processing, including reviewing, coding, validating, and entering invoices into Oracle Fusion or equivalent financial systems.
Allocate shared expenses accurately across different business units, departments, subsidiaries, and intercompany accounts.
Coordinate invoice approval workflows with internal stakeholders across Engineering, Sales, Operations, Technology, and Legal departments.
Investigate and resolve invoice discrepancies, billing issues, and payment-related queries to ensure smooth financial operations.
Prepare and execute vendor payments through electronic funds transfers (EFT/ACH), wire transfers, and check runs, ensuring compliance with agreed payment terms and applicable deadlines.
Manage vendor onboarding activities, including collecting and validating banking information, maintaining tax documentation such as W-9s and W-8BENs, and supporting annual 1099 reporting.
Reconcile monthly vendor statements and accounts payable aging schedules, investigate outstanding balances, and resolve past-due accounts.
Support month-end closing activities by preparing accruals, reconciling accounts payable subledgers with general ledger accounts, and coordinating bank reconciliation activities with the treasury team.
Review and audit employee expense reports to ensure compliance with corporate travel and entertainment policies.
Maintain accurate, audit-ready financial documentation and ensure adherence to internal controls and SOX compliance requirements.
Identify opportunities to improve accounts payable processes through workflow optimization, automation, and AI-powered financial tools.

Requirements

~2 min read

At least 3 years of professional experience in accounts payable or general corporate accounting.
Strong understanding of full-cycle accounts payable operations, including invoice processing, vendor management, payment execution, and account reconciliation.
Practical knowledge of vendor tax documentation, including W-9s, W-8BENs, and 1099 reporting requirements.
Experience managing multi-entity expense allocations, subsidiary accounting, and intercompany transactions.
Advanced Microsoft Excel skills, including VLOOKUPs, pivot tables, data formatting, and financial data analysis.
Experience working with enterprise accounting or ERP systems, ideally Oracle Fusion, SAP, or NetSuite.
Good understanding of accounting principles, internal financial controls, and audit documentation requirements.
Strong written and verbal English communication skills, with the ability to collaborate professionally and diplomatically with stakeholders across different departments.
Excellent attention to detail, organizational skills, and the ability to manage multiple priorities while meeting strict deadlines.
Ability to investigate discrepancies, solve problems independently, and maintain accuracy in a fast-paced environment.
An Associate or Bachelor's degree in Accounting, Finance, or a related discipline is preferred.
Experience handling international payments, foreign currency transactions, and working within a SOX-compliant environment is an advantage.
Familiarity with accounts payable automation platforms and an interest in adopting AI-assisted financial workflows are additional advantages.
Willingness and availability to work according to UK business hours.