Purchasing Shared Services Coordinator

Since 1967, Toll Brothers has been building luxury homes and communities in the best locations in the U.S. Today, we’re a Fortune 500 company operating in over 60 markets. We’re the country’s premier luxury builder with the widest range of product offerings and price points in the industry, serving first-time, move-up, active-adult, and second-home buyers.

From the homes we build to the talent we recruit, we know that to be the best, we have to work with the best. Toll Brothers is a place where diverse perspectives and experiences are welcomed and where employees of all backgrounds are treated with fairness, dignity and respect. We believe every employee should feel safe to be their true and authentic self at work. Our employees are our family, and we strive to uphold the values that our founders instilled in us, creating an exceptional place to work that is inclusive to all.

The Coordinator, Shared Services is responsible for supporting Division Purchasing efforts with administrative processes and activities. The Shared Service Center provides contracting support to facilitate consistent, company-wide use of EnterpriseOne (E1) and efficiencies in purchasing processes, including opportunities for contracting to be streamlined and improved. This role provides business related support through the generation of bidding spreadsheets, bid data loading, and contract documentation processing and management.

• →Focus on consistent, enterprise-wide setup, to reduce maintenance and troubleshooting
• →Prepare contracting documentation and provide administrative support:
  • →Master construction agreements, scopes of work, bid contract confirmation documents
  • →Load trade partner bid data, takeoffs, and Division/community Supplier Assignments
  • →Process contract changes and updates to purchase orders to ensure cost and trade partner accuracy
  • →Provide validation reporting to Division Purchasing teams to confirm data accuracy
  • →Process contracting documentation through DocuSign for signature by trade partner and Toll
  • →Store all contract and supporting bid documentation per current national guidance (e.g. FEITH, SharePoint, etc.)
• →Responsible for Lot Start and Commitment Generation process to provide accurate purchase orders to trade partners
  • →Review tasks in the Lot Start Workfile for accuracy in quantity, pricing, trade partner assignment
  • →Notify Division Purchasing team of missing/incorrect information to proactively maintain complete and accurate bid data
  • →Confirm data successfully integrates with Production BuildPro software
• →Partner with Division Purchasing teams to troubleshoot and resolve data errors
• →Research and provide information on trade partner payment inquiries; interface with Accounting as needed
• →Ensure vendor insurance information is current and accurate
  • →Notify trade partners of impending insurance expiration, including instructions on how to provide updated insurance certificates

This is an excellent opportunity to join one of the nation's most respected Fortune 500 companies!

• Essential:
  • High School Diploma or equivalent
  • 1+ years of experience processing subcontractor agreements for residential construction companies or contractors or similar
  • Working knowledge of Microsoft Office programs, specifically Excel, and aptitude to learn new software programs (e.g. EnterpriseOne and BuildPro)
• Preferred:
  •  Associate degree, equivalent Vocational or Technical Certification Experience
  • Experience with EnterpriseOne (E1) Homebuilder Sales Solution (HBSS)
  • Experience with Hyphen Solutions BuildPro software

• Strong interpersonal skills
• Strong customer service mindset
• Demonstrates initiative and ambition
• Ability to analyze information; identifying discrepancies and inconsistencies
• Able to plan and prioritize while focusing on detail orientation and effective time management
• Flexible with a willingness to adjust to emergent deadlines

• Occasional evening and weekend work to meet deadlines

We offer an excellent compensation and benefits package that includes comprehensive medical/dental, 401(k) with a company match, discounted stock purchase, discounts on mortgages, homes, and much more!

Toll Brothers is committed to ensuring equal employment opportunity. All employment decisions, policies, and practices are in accordance with applicable federal, state, and local anti-discrimination laws. Toll Brothers will not engage in or tolerate unlawful discrimination (including any form of unlawful harassment) on account of a person's sex (including pregnancy), age, race, color, religion, national origin, ancestry, citizenship, physical or mental disability, sexual orientation, gender nonconformity, status as a transgender individual, gender identity, genetic information, marital status, family responsibility, armed services, or any other status protected by law.