Operations Technical Assistant--Onsite

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The KBR team delivers future-forward science, technology and engineering solutions and mission-critical services that help governments and companies around the world accomplish their most important objectives, while also helping achieve their sustainability goals.

KBR Sustainable Technology Solutions provides holistic and value-added solutions across the entire asset life cycle. These include world-class licensed process technologies, differentiated advisory services, deep technical domain expertise, energy transition solutions, high-end design and engineering capabilities, and smart solutions to optimize planned and operating assets."

Job Purpose

Provide administrative and clerical support to the Client’s Operations team at Majnoon Oil Field, so that operations records, reports, correspondence and documents are accurate, complete and available when needed. This is an office-based administrative role and does not involve hands-on operation of plant or equipment. Day-to-day work is assigned and supervised by the Client’s Operations Department.

Job Responsibilities

• Compile daily and weekly reports from data provided by field and circulate them to the distribution list.
• Enter and update data in Client’s systems and Excel trackers, and check figures for obvious errors before submission.
• Prepare, register and track internal letters, memos and correspondence in Arabic and English; keep the incoming and outgoing correspondence log.
• Maintain the Operations filing system (hard copy and electronic), following Client’s document control rules.
• Arrange meetings, prepare agendas, take minutes and follow up action items for the Operations manager and supervisors.
• Maintain attendance, shift rosters and leave records for Operations staff and pass them to the relevant Client’s and contractor admin teams.
• Coordinate office logistics for the team: stationery, office equipment, visitor access requests and transport requests.
• Support preparation of presentations and data packs for management reviews.
• Handle documents and information with confidentiality.
• Follow Client’s procedures, instructions and approval routes.
• Submit monthly timesheets approved by the Client’s supervisor.

Technical Qualification & Skills

• Diploma from a Petroleum Institute or technical institute; a diploma or Bachelor's in Business Administration or Office Management is also acceptable.
• 1 to 3 years of administrative or clerical experience, preferably in an oil and gas or industrial environment. Fresh graduates with oilfield training or internship may be considered.
• Basic understanding of oilfield operations terminology is an advantage.
• Good working knowledge of MS Word, Excel and Outlook; able to type in Arabic and English.
• Familiarity with correspondence registers and document filing systems.

Soft skills

• Well organised, with good follow-up on open items
• Accurate and careful with data and documents
• Discreet with confidential information
• Works well as part of a team and supports colleagues
• Reliable and punctual; able to work under pressure and overtime when needed
• Polite and helpful communication with staff and visitors