Advancement Financial Specialist

Job Summary

Jefferson Community & Technical College’s Advancement Department is seeking an Advancement Financial Specialist to coordinate and oversee the financial operations of the Jefferson Foundation while performing day-to-day accounting functions, including accounts payable and receivable, reconciliations, financial reporting, and regulatory compliance. The Advancement Financial Specialist position will be filled as soon as an acceptable candidate is located.

Job Duties:

Required Knowledge, Skills, and Abilities:
This position ensures accurate financial records, supports the effective administration of gifts and grants, and coordinates financial processes and responsibilities across the Advancement team to support the Foundation’s mission and student success.

• Coordinates and oversees the Jefferson Foundation’s accounting functions, including accounts payable and accounts receivable in QuickBooks.
• Coordinates purchases from Jefferson Foundation gift accounts and supports the administration of restricted gifts and implementation of grants.
• Prepares monthly bank and credit card reconciliations, ensuring accuracy and timely completion.
• Prepares quarterly financial statements and supporting reports for Jefferson Foundation Board meetings.
• Coordinates the preparation of audit schedules, reports, and supporting documentation and serves as a primary liaison with auditors during the Foundation’s annual audit.
• Ensures complete and accurate documentation of Foundation receipts, expenditures, and financial transactions.
• Prepares required annual filings and reports, including 1099s, charitable gaming reports, and sales tax filings.
• Monitors compliance with applicable KCTCS policies and procedures, internal controls, and financial reporting requirements.
• Coordinates the distribution of financial tasks and workflows among appropriate Advancement staff, providing guidance and reviewing work as needed to ensure accuracy, consistency, and timely completion.
• Assists with Advancement Office events and activities as needed.
• Performs other duties as assigned.

Minimum Qualifications:

Bachelor’s degree in a related field and two years of related work experience, or an equivalent combination of education and experience, is required. Preference will be given to candidates with a background in finance and/or accounting. Experience with QuickBooks or other accounting software, particularly in a nonprofit or fundraising environment, is highly desirable. 

Preferred Qualifications:

Preference will be given to candidates with a background in finance and/or accounting.
Experience with QuickBooks or other accounting software, particularly in a nonprofit or fundraising environment, is highly desirable.
Candidates should be detail-oriented and self-directed, with strong organizational skills and excellent interpersonal, verbal, and written communication abilities.

Additional Skills Requested:

Physical Requirements:
Comfortable environment and sedentary work: no unusual physical requirements

Employee Rights - Employee Polygraph Protection Act

Equal Opportunity Employer - The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.