Data Entry Maintenance Clerk - OCTA

Knowledge and Experience:
 Two (2) years clerical data entry experience preferably in Transit but will accept automotive,
trucking and or any experience related to the field of Fleet Maintenance.
 High School Diploma or GED and valid driver’s license
 General computer database knowledge required such as but not limited to, RTA, Hexagon
Microsoft Office, or any management software systems with Keolis
 Maintaining and organizing maintenance records, logs, and reports (both electronic and
physical). This includes tracking work orders, purchase orders, invoices, and equipment details
 Basic mechanical knowledge required or the ability to learn the parts for the different vehicles
required
 Requires the person to be self-directed
 Must be physically agile and be able to lift up to seventy-five (50) pounds
 Must be flexible, 24/7 operation
Skills:
 Under supervision, performs a variety of clerical accounting work in support of the accounts payable
function using JD Edwards program.
 Work with Maintenance Manager with daily validation entries into UKG
 Checks oil analysis program for accuracy and completeness of information provided.
 Enters vendor invoice information, including quantities, amounts, and dates and provide proper
account
 Assist with Accounts Payable System D365
 Maintain all invoices for transmittal and filing
 Must have strong organizational skills
 Good practical skills
 Communication skills
 Analysis and problem-solving skills
 Focus on safety
Version: 1
Authorized: President KNA
Date: 11/14/2016
Template
Role
Authorized: [Role title authorizing the position description]
Date: [Date position description authorized]
Position Description
Key Accountabilities:
 Ensure all parts have been charged and accounted for on Work Orders
 Perform audits of parts and materials with Parts Manager
 Assist Parts Department with placing parts in the proper location after the items have been properly
received
 Annually and as needed, physically counts parts/supplies and gives information to Parts Manager
 Assist Parts Department with Moping, sweeping floors and dusting counters and computers
 Ensures that parts/supply bins are orderly. Checks and labels bin boxes
Physical Demands and Work Environment:
The physical demands and work environment characteristics described here are representative of those
an employee may encounter while performing the essential functions of the job. Reasonable
accommodation may be requested to enable individuals with disabilities to perform the essential
functions.
All roles may entail, to varying extents, the following physical demands: -
Long periods (potentially exceeding 8 hours per day) of walking, standing, sitting, bending,
pushing, pulling, climbing, lifting, balancing, stooping, twisting, squatting, handling materials,
repetitive hand-wrist motions, and traversing uneven surfaces; - -
Exposure to both extreme heat and cold;
Exposure to loud noises, fumes, and airborne particles;
In addition to the above demands inherent in every role, the following roles may entail unique physical
demands, including: - - - -
Operators/Drivers may work inside or outside vehicles and may operate vehicles for over 8
hours per day.
Operations Supervisors and Managers may split their work between an office setting looking at
a computer screen/electronic device and active transit field locations driving in a vehicle.
Maintenance Employees may be exposed to toxic or caustic chemicals in a ventilated
maintenance shop and may work with personal computers, laptops, electronic hand-held
devices, complex electrical schematics, diagnostic software and testing devices, and other heavy
machinery.
Office Staff may work indoors in air-conditioned or well-ventilated facilities, including offices
and cubicle spaces equipped with a telephone and computer and may entail typing or looking at
a computer screen.
Additional Statements:
 Drug screening: Pursuant to Department of Transportation regulations, employment for safety
sensitive positions will be contingent upon passing a pre-employment drug screen and a physical
examination. Keolis maintains a drug-free workplace. Employment will also be contingent upon
completion of a background check consistent with applicable federal, state, and/or local laws.
Version: 1
Authorized: President KNA
Date: 11/14/2016
Template
Role
Authorized: [Role title authorizing the position description]
Date: [Date position description authorized]
Position Description
 Safety commitment: Safety is a way of life at Keolis. By placing safety first, we ensure the wellbeing
of our employees, customers, and communities. Together we can become the safest transportation
company in the world.
 Environmental commitment: Keolis is committed to protecting the environment by minimizing the
impact of our operations on the communities where we operate.
 EEO statement: Our policy is to afford Equal Employment Opportunity to qualified individuals
regardless of their race, color, sex, religion, age, creed, marital status, national origin, ancestry,
physical or mental disability, sexual orientation, pregnancy status, genetic information, veteran
status, gender identification, or any other status protected by applicable law. If you require a
reasonable accommodation to participate in the application or interview process, please contact
KTA-HR@keolisna.com. Keolis complies with federal and state disability laws and provides
reasonable accommodations to qualified applicants.
 Work authorization: “Applicants must be authorized to work in the United States. Keolis does not
sponsor visas for this position”
 Disclaimer and closing statement: The above statements are intended to describe the general
nature and level of work performed by employees assigned to this classification. They are not
intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of
employees assigned to this job. Keolis is committed to offering our employees competitive
compensation and benefits, opportunities for development and growth throughout an exciting and
rewarding career, and the safest work environment possible.