Talent Acquisition Operations Coordinator

Canada·TorontoFull-time Contractmid

OperationsOperations Coordinator

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Quick Summary

Overview

Kepler is seeking a highly organized and detail-oriented Talent Acquisition Operations Coordinator to join our growing People & Culture team. Reporting to the Talent Acquisition Manager,

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OperationsOperations Coordinator

Coordinate and schedule candidate interviews across multiple time zones, including hiring manager interviews, panel interviews, executive interviews, and final-round interviews
Manage both virtual and on-site interview logistics, ensuring a seamless experience for candidates and interview teams
Partner closely with recruiters, candidates, and hiring managers to efficiently manage interview calendars and resolve scheduling conflicts
Serve as a point of contact, alongside the recruiter, for candidates throughout the interview process, providing timely communication and support
Prepare interview schedules, feedback forms, and interview materials for both candidates and hiring teams
Coordinate candidate travel and accommodations when required
Support scheduling of interview pre-briefs and debrief meetings and assist with the collection of interview feedback
Maintain accurate candidate records, interview stages, and recruiting data within Lever and other recruiting systems

Deliver an exceptional candidate experience through proactive communication, professionalism, and attention to detail
Welcome and support candidates during on-site interviews, including coordinating meeting rooms, visitor access, and hospitality
Support candidate communications, including interview confirmations, scheduling updates, and recruitment process information

Support the administration of Kepler's Employee Referral Program
Track referrals and assist with referral bonus processing and reporting
Partner with the Talent Acquisition Manager to promote referral initiatives and encourage employee participation
Help monitor referral program effectiveness and identify opportunities for improvement

Maintain recruiting data integrity within Lever and other recruiting systems
Collaborate with recruiters to post and manage job openings across internal and external job boards
Assist with recruiting metrics, reporting, pipeline tracking, and talent acquisition dashboards
Support recruiting process documentation and continuous improvement initiatives

Bachelor's degree or diploma in Human Resources, Business Administration, Communications, or a related field, or equivalent professional experience
1+ years of experience (including internships) in recruiting coordination, talent acquisition, human resources, administration, customer service, or a similar support role
Strong proficiency with Microsoft Office Suite, particularly Outlook, Excel, Word, and PowerPoint
Exceptional organizational skills with the ability to manage multiple priorities and deadlines
Excellent verbal and written communication skills
Strong attention to detail and commitment to accuracy
Customer-service mindset with a passion for delivering outstanding candidate experiences
Ability to handle confidential and sensitive information with professionalism and discretion
Eagerness to learn, take initiative, and grow within Talent Acquisition
Comfortable working in a fast-paced, high-growth environment with changing priorities

Experience using Lever ATS or another Applicant Tracking System
Experience with Slack, Confluence, SharePoint, or other collaboration tools
Experience with creating and posting to professional marketing, social media and business platforms such as LinkedIn, Career Sites, Canva, and Instagram
Experience coordinating interviews or supporting recruitment processes
Experience supporting recruiting operations in a high-growth technology or startup environment
Experience supporting employee referral programs
Familiarity with HRIS platforms such as Dayforce
Experience coordinating events, calendars, travel, or multiple stakeholder schedules

Hourly Range: $26.09 - 38.11 CAD

Actual total compensation will be determined at the Company’s discretion and is based on a variety of job-related factors, which may include, but are not limited to, relevant knowledge, skills, experience, performance, and education and/or training. The Company encourages all qualified applicants to apply, even if the posted salary range does not align with their expectations, as it does not reflect our total compensation package.

Job Type: This is for a current vacancy