Bookkeeper

Role / Timing

The requirement is maternity cover, ideally starting around mid to late September and continuing until approximately mid-August 2027.

The expectation is currently 2–3 days per week, with the final number/days to be confirmed between you and Cong.

My understanding is that KOSMOS is open to either employing the individual directly on a part-time basis or considering a contractor/interim arrangement through us, depending on the candidates available and respective costs.

Main Responsibilities

The role is primarily hands-on bookkeeping, accounting and financial reporting rather than a strategic finance position.

The responsibilities will include:

• Day-to-day/weekly bookkeeping, recording and categorising transactions.
• Bank reconciliation through e-conomic.
• Supporting the financial administration of both the Danish and Irish businesses.
• Denmark is largely automated/integrated within e-conomic, whereas Ireland requires more manual work, with Grace uploading the transactions and the individual then categorising/reconciling these.
• General liaison with Grace to ensure the Irish side runs smoothly.

Invoices / Debtor Follow-Up

• Monitoring outstanding invoices and producing the overdue invoice list each Monday.
• Sharing these with the relevant Project Leads, who generally have the direct client relationships/contact details.
• Following up internally to make sure outstanding invoices are being pursued.
• Where direct contact details are available, the individual can also follow up with clients directly.

Financial Reporting

• Monthly financial reporting.
• Quarterly financial reporting and forecasting.
• Using the existing templates you and Cong have developed, extracting the relevant figures from e-conomic and populating these rather than developing a new reporting process.

Year-End / Audit

• Closing the books at year-end.
• Preparing the necessary documentation and financial information for the Danish and Irish auditors.
• Supporting the Irish auditor, Daniel, including extracting the required information from e-conomic and providing/converting the relevant figures where necessary.

VAT

• Denmark – quarterly preparation/reporting, followed by review/discussion with Cong before submission.
• Ireland – bi-monthly, coordinating with Grace regarding the required information/data and deadlines.

Overall, we are looking for a reliable, hands-on finance/accounting professional who is comfortable getting into the detail and can work relatively independently.

Good working knowledge of e-conomic is essential, particularly given the bookkeeping, reporting and year-end requirements.

Interview Process

The initial interview would be with Mae and Jeppe, given how closely the successful person will work with him, followed by Cong as appropriate.