Junior Associate, Office Administration

Lalamove is disrupting the logistics industry by connecting customers and drivers directly through our technology. As a leading global on-demand delivery platform with millions of delivery partners serving millions of orders daily, we have reached decacorn status and continue to scale rapidly across global markets.

Our People team builds high-impact, scalable frameworks to support this explosive growth and cultivate an engaging office culture. We are seeking an energetic, proactive Junior Associate, Office Administration to manage our Hong Kong functional office operations. In this role, you will be the face of Lalamove for visitors and employees alike, ensuring seamless daily facility operations, administrative workflows, and vibrant employee engagement activities.

• Warmly greet all visitors, guests, and candidates, ensuring a professional and welcoming front-of-house experience.

• Manage incoming and outgoing mail, courier parcels, and distribution across departments.

• Professional management and routing of central phone inquiries and general office correspondence.

• Work with facilities team to maintain smooth daily office operations, keeping communal and workspace areas organized, clean, and fully operational.

• Monitor and manage inventory and ordering for office supplies, stationery, and pantry provisions.

• Manage seating plans, desk allocations, and space coordination for new joiners and team moves.

• Oversee workplace maintenance tasks, addressing facility issues and reporting repairs promptly.

• Manage external workplace vendors (e.g., cleaning services, plant maintenance, courier providers) by monitoring service performance, reviewing quotations, and assisting with contract renewals.

• Support financial administration including payment status tracking, invoice processing, and petty cash management in compliance with internal controls.

• Utilize the corporate Business Travel Platform to seamlessly coordinate flight bookings, hotel accommodations, and related travel logistics in strict adherence to company travel policies.

• Assist in organizing key internal leadership meetings and conferences (e.g., Board Meetings, Director Conferences, Annual Meetings, People Forums).

• Collaborate on internal employee engagement initiatives, assisting in the planning and execution of Happy Friday, Lunch & Learns, monthly townhalls, and seasonal company events.

• Operational Excellence: Sharp focus on detail, maintaining structured administrative workflows, and ensuring smooth day-to-day office functions.

• Customer-Centric Approach: Dedicated to providing exceptional support and creating an inviting environment for staff and guests.

• Proactivity & Ownership: Takes initiative to solve day-to-day workplace issues and assist colleagues without needing constant supervision.

• Teamwork & Engagement: Highly collaborative personality with a genuine passion for bringing team members together through workplace engagement activities.