Workplace Operations & Project Specialist

Just imagine a workplace filled with little everyday magic. Where practical solutions meet playful touches, and colleagues feel inspired to create, connect, and thrive. Then help make it happen.

As our Workplace Operations & Project Specialist, you'll help transform the workplace into a place of little everyday magic, where operations run seamlessly, projects are delivered with care, and thoughtful details make colleagues feel inspired every day. Reporting to the Copenhagen Hub Manager and part of the Workplace Operations and Experience team, you'll support the smooth running of our Copenhagen Hub while driving operational excellence and coordinating projects that improve how our workplace functions. Working closely with facility partners, vendors, and stakeholders across the organization, you'll shape a workplace where practical solutions meet playful touches, and continuous improvements make a visible difference. A major opportunity ahead is supporting the preparation and coordination of our Hub relocation to a new, larger space in the first half of 2027.

• 2+ years' experience in a similar role within an international environment, building strong partnerships with stakeholders, vendors and service providers.

• Proven track record of coordinating projects and delivering workplace improvements from idea through implementation.

• Strong stakeholder management, communication and collaboration skills, with the ability to engage audiences at all levels.

• Strong problem-solving skills, including identifying needs, developing practical solutions and making clear recommendations.

• Excellent organizational and administrative skills, with strong attention to detail and the ability to manage multiple priorities.

• High integrity, professionalism and sound judgement when handling sensitive information and stakeholder dynamics.

• Adaptable, self-motivated and solutions-oriented, with a positive, team-first mindset and resilience in changing environments.

• Fluent in Danish and English, with proficiency in Microsoft 365 tools and workplace systems.

• Experience supporting workplace relocations, space changes or other large-scale workplace projects.

• Experience using workplace, operational or utilization data to inform decisions and recommend improvements.

• Experience developing processes, standards or best practices that enhance workplace operations and employee experience.

• Experience managing budgets, risks and dependencies, and leading through influence across partners, contractors and stakeholders
  

• Turn colleague insights and workplace needs into meaningful improvements that enhance the employee experience.

• Deliver workplace and facility solutions that support seamless day-to-day operations and continuous improvement.

• Build trusted partnerships with stakeholders, vendors and service providers to drive alignment and shared outcomes.

• Ensure workplace services and processes create a safe, efficient and inspiring work environment.

• Drive workplace change initiatives through communication, adoption activities and data-informed improvements.
  

Support the planning and delivery of the Copenhagen Hub relocation to its new home in 2027.If you've worked in a role where you coordinated workplace services, managed vendors, delivered projects, and turned recurring issues into lasting solutions, you'll feel at home here. What matters most is a proven ability to keep operations running smoothly while driving improvements that make the workplace better for everyone.

You'll join the Workplace Operations and Experience team, a small and collaborative group focused on bringing workplace experience to life through intentional, thoughtful workplace management. We share ownership, value initiative and support each other in everything from day-to-day operations to strategic workplace projects.

Success in our team comes from being proactive, adaptable and willing to roll up your sleeves when needed. We value people who bring positive energy, curiosity, humour and strong judgement, and who enjoy building relationships across all levels of the organisation. It's a hybrid rhythm with regular collaboration across the business, and you'll quickly become a trusted partner to colleagues, stakeholders and service providers alike.

Success means creating a workplace where operations run reliably, projects are delivered with care, and continuous improvements are visible to employees. You'll work closely with the Hub Manager, facility partners, vendors, workplace colleagues, and stakeholders across Workplace, IT, Security, Safety, Sustainability and D&I. Over time, you'll become a trusted partner in strengthening workplace operations, coordinating key projects, and helping prepare the Hub for its next chapter in 2027 and onwards.

Applications are reviewed on an ongoing basis. However, please note we do amend or withdraw our jobs and reserve the right to do so at any time, including prior to any advertised closing date. So, if you're interested in this role we encourage you to apply as soon as possible.

Here is what you can expect: