Sales and Marketing Coordinator

This role is fully remote and would require about 20% of travel with about 10% of travel for quarterly team meetings in South Florida. 

Sales & Marketing Support:

• →Create and update sales collateral, sponsorship materials, flyers, one-pagers, and digital assets using Canva
• →Build and execute email campaigns in Marketo
• →Update sponsorship and meeting webpages in Squarespace
• →Support sales campaigns for upcoming conferences, sponsorship opportunities, exhibits, and special programs
• →Assist with preparing sales presentations, pricing materials, meeting information, and sponsorfacing resources
• →Maintain consistency across sales and marketing communications
• →Help develop creative ways to promote upcoming meetings and available sponsorship opportunities

Digital & Social Media:

• →Assist with creating and scheduling social media content
• →Develop graphics and promotional assets for social channels
• →Support meeting announcements, sponsorship promotions, registration updates, and other campaigns
• →Help maintain an organized content calendar
• →Ensure messaging and branding remain consistent across platforms

Project & Team Coordination:

• →Maintain and communicate updates through Basecamp
• →Create, assign, and follow up on project tasks and deadlines
• →Help ensure Sales, Marketing, and Program teams have the information they need for upcoming initiatives
• →Support quarterly team projects and department initiatives
• →Assist with organizing campaign timelines and deliverables
• →Follow up with internal team members to keep projects moving

Sales Support & Administration:

• →Provide administrative support to the Sales team as needed
• →Assist with data entry, list management, document organization, and reporting
• →Help organize sales materials, templates, folders, and internal resources
• →Support meeting preparation and occasional post-meeting projects
• →Assist with special projects during slower periods
• →Provide additional department support as business needs arise

The ideal candidate is:

• Highly organized and able to manage multiple deadlines
• Creative and comfortable working in Canva
• Comfortable learning and working in digital marketing platforms
• A strong written communicator with excellent attention to detail
• Tech-savvy and able to learn new systems quickly
• Comfortable working independently in a remote environment
• Proactive and willing to ask questions, troubleshoot, and find solutions
• Flexible and willing to assist across different types of projects
• Comfortable working in a fast-paced environment where priorities may change
• A collaborative team member who communicates clearly and follows through on commitment

• 1–3 years of experience in marketing, sales support, communications, project coordination, or a related role
• Experience with Canva
• Experience with email marketing platforms such as Marketo, HubSpot, Mailchimp, or similar
• Experience with Squarespace, WordPress, or another website CMS
• Experience with project management tools such as Basecamp, Asana, Monday.com, or similar
• Familiarity with social media platforms and content creation 
• Microsoft Office / Google Workspace proficiency 
• Experience supporting a sales or business development team is a plus
• Healthcare, pharmaceutical, medical education, or conference/event industry experience is a plus but not required

• Must currently reside in Florida
• Ability to work remotely and maintain reliable communication during business hours
• Ability to travel occasionally for team meetings, company meetings, or other business needs
• Ability to manage multiple projects and deadlines simultaneously

Within the first several months, this person should be able to independently manage routine Sales & Marketing execution—including Canva collateral, Marketo campaigns, Squarespace updates, Basecamp communications, social content, and recurring Sales team support—while keeping projects organized and deadlines moving.

The goal of this position is simple: help the Sales team spend more time selling by taking ownership of the marketing, communication, coordination, and administrative work that supports the sales process.