Materials Coordinator

Loenbro is a trusted, long-term construction lifecycle partner to thousands of customers across the U.S. Our market spans all industries and our service offerings include Critical Electrical, Mechanical & Structural, Soft Crafts, Inspection, Underground Maintenance and Installation, and Fabrication. Our expertise lies in simplifying the complex and establishing long-standing relationships with our partners. We have a national presence but a local approach—every customer benefits from our capabilities and our care.

• →Coordinate and schedule daily inbound and outbound truck deliveries to support project and operational needs.
• →Arrange, track, and monitor shipments to job sites, vendors, and locations throughout the United States.
• →Serve as the primary point of contact with freight carriers, delivery services, vendors, and internal stakeholders regarding material deliveries.
• →Prioritize and coordinate material movement based on project schedules and operational requirements.
• →Monitor shipment status and proactively resolve transportation, delivery, and inventory issues.
• →Receive, inspect, and verify incoming materials for accuracy and completeness.
• →Maintain accurate inventory records and ensure material inventory levels support business needs.
• →Coordinate material transfers between warehouses, shops, fabrication facilities, and project sites.
• →Maintain shipping and receiving documentation including bills of lading, packing slips, freight records, and transfer documentation.
• →Assist with cycle counts, physical inventories, and inventory audits.
• →Ensure materials are properly staged, stored, identified, and distributed.
• →Operate material handling equipment, including forklifts, as required.
• →Collaborate with project management, procurement, warehouse personnel, and field teams to ensure material availability and timely delivery.
• →Maintain compliance with company safety policies and material handling procedures.

Other duties may be assigned as needed to support business operations.

• High School Diploma or GED required; Associate's degree in Supply Chain, Logistics, Business, or related field preferred.
• Minimum 3-5 years of experience in materials coordination, logistics coordination, transportation scheduling, warehouse operations, or supply chain management.
• Experience scheduling daily truck deliveries and coordinating freight transportation.
• Knowledge of shipping and receiving processes, freight carriers, logistics operations, and inventory management practices.
• Experience coordinating material deliveries to multiple project locations.
• Strong organizational and multitasking skills with the ability to manage competing priorities.
• Proficiency with Microsoft Office Suite and inventory management systems.
• Strong communication skills with the ability to work effectively with vendors, drivers, warehouse personnel, project teams, and leadership.
• Forklift certification or ability to obtain certification preferred.
• Valid driver's license and acceptable driving record.

• Experience in construction, industrial, manufacturing, or contractor environments.
• Knowledge of transportation regulations and freight coordination practices.
• Experience with ERP, inventory management, or warehouse management systems.
• Experience supporting multiple projects and high-volume material movement.

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Climbing up and down stairs and ladders to both get in and out of trenches and up to elevated platforms (scaffolding at significant heights)
• Lifting necessary equipment and materials 1-50 pounds, 50% of the time monthly for required tasks
• Potential or Periodic amounts of time for the following: Walking on uneven terrain, with an average of two miles per day, and standing

This role requires compliance with all applicable safety regulations, personal protective equipment (PPE) requirements, and Loenbro's Environmental Health and Safety (EH&S) policies.