Accounts Payable Specialist (9755)

LSF is seeking a talented Accounts Payable Specialist who wants to make an impact in the lives of others.

The Accounts Payable Specialist responsible for the accurate and timely processing of vendor invoices, expenses, and payments while maintaining thorough records.

• Ensure all invoices submitted for entry into the Procurement Software have proper back-up documentation and accurate GL coding.
• Apply invoices to Purchase Orders (PO) in the Procurement Software verifying the line items on the invoice match the line items on the PO.
• Enter invoices without a PO in the Procurement Software ensuring correct workflow for proper approval is selected.
• Date stamp and sort incoming mail to distribute to other departments or individuals. Scan all accounts payable invoices received in the mail to the appropriate AP folder for coding.
• Process all vendor payments for mailing ensuring any special instructions are followed.
• Answer all vendor, peer, management, and internal/external customer inquiries in a timely manner.
• Collaborate with internal departments to resolve discrepancies or obtain missing information related to invoices.
• Provide support during audit processes by promptly providing requested documentation and explanations as needed.
• Maintain well-organized accounts payable records and documentation for easy retrieval and reference.

• Assist as needed with special projects as assigned.
• Aid team members during periods of varying workloads.
• Assist with maintaining electronic and paper files of paid invoices and check copies
• Contribute to process improvement initiatives aimed at enhancing the efficiency and effectiveness of the accounts payable process.
• Other duties as assigned to include but not limited to vendor invoice imports and completing deposits using the remote banking software.

Able to sit for long periods at a time at the computer; ability to utilize the telephone.

High school diploma or GED required. Basic accounting courses preferred.

• Minimum 2 years Accounts Payable experience.
• Experience with PO system.

• Accurate 10 key by touch. Minimum 80 WPM keying capability.
• Basic knowledge of debits, credits as well as knowledge of relationships between accounts.
• Proficient computer skills with Microsoft Office, Excel, and general ledger software package.
• Ability to work well with others is imperative.
• Discretion in handling what may be sensitive and/or confidential information is required.
• Ability to work well with limited supervision.
• Ability to multi-task in a high paced environment.
• Open to change and willing to learn new skills.

Must demonstrate sensitivity to our service population’s cultural and socioeconomic characteristics and needs.

• Reports to Accounts Payable Manager.
• Process invoice payments in a timely fashion.
• Adherence to agency policies and management practices.
• Team player with co-workers and program staff.