Billing Operations Coordinator

Canada·CalgaryPermanent Employeemid

OperationsOperations Coordinator

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Long View. A career that helps you get more out of life. A Long View career helps you get more out of life. We don’t just say it, we prove it. Every day.

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OperationsOperations Coordinator

Long View. A career that helps you get more out of life.

A Long View career helps you get more out of life. We don’t just say it, we prove it. Every day. We’re proud of our reputation as one of North America’s most dynamic IT providers — and we’re even prouder of our culture that allows our people to live life to its fullest. At Long View, we create an environment of collaboration and support, of innovation and enthusiasm, of inclusion and belonging. As a member of the Long View team, you’ll see how our company’s core pillars — Integrity, Competence, Value, and Fun — resonate through the workplace. And in a recent survey, 89% of Long View team members rated Long View as a good or great place to work!

We are looking for a Billing Operations Coordinator to join our Head Office Accounting Team in Calgary. You will be an integral member of the Accounting and Finance team, supporting timely and accurate billing processes across services and procurement. You will collaborate with project managers, procurement operations, and suppliers to ensure smooth invoicing cycles, financial integrity, and exceptional internal and external service.

Process and post large batches of invoices for services and procurement, ensuring accuracy and timeliness
Receive and validate supplier invoices and match against purchase orders
Generate and export accounts payable (AP) and accounts receivable (AR) batches for D365, maintaining organized backup documentation
Create client-facing invoices, and submit invoices via billing portals and email, and manage invoice completeness checks
Assist Project Managers with time entry, invoice adjustments, and service credit allocations
Create rebill invoices for staff purchases, and set up employee billing accounts
Validate, open, and close projects in D365, ensuring financial records are properly aligned
Investigate billing discrepancies and work cross-functionally with Procurement and Operations to resolve exceptions
Prepare monthly journal entries related to deferred revenue, service credits, and other billing-related items
Collaborate with the Inventory and Procurement teams to allocate courier charges and resolve return issues
Provide documentation support during internal and external audits

2+ years of relevant experience in billing operations, accounting, or project support
Strong attention to detail and ability to manage a high volume of transactions
Excellent communication and interpersonal skills for cross-functional collaboration
Intermediate to advanced Excel skills (VLOOKUP, XLOOKUP, SUMIFS, PivotTables, conditional formatting)
Familiarity with Microsoft Dynamics D365 F&O and experience working with ERP/accounting systems
Experience with billing portals, supplier invoices, and project accounting
Strong organizational skills and the ability to adapt in a fast-paced environment
Bonus: Experience working with a consulting organization with contracts and project-based work