Accounts Payable Analyst

Accounts Payable Analyst

Mavis Discount Tire is seeking a full-time Accounts Payable Analyst to join our Accounting team at our Operations Support Center in White Plains, NY. With more than 4,000 retail locations, Mavis is one of the largest tire sales and automotive repair chains in the United States.

The Accounts Payable Analyst plays an important role in ensuring vendor invoices and payments are processed accurately and on time. This position is responsible for reviewing invoices and credits, reconciling vendor statements, preparing payment proposals, resolving discrepancies, and communicating with vendors and internal departments.

The ideal candidate is organized, detail-oriented, comfortable working with high-volume accounts, and able to manage multiple priorities and deadlines.

• →Review invoices and credits entered into the system to ensure proper coding, documentation, and authorization.
• →Reconcile large vendor statements on a weekly and monthly basis and research any discrepancies.
• →Prepare payments for high-volume vendors based on statement reconciliations and established payment terms.
• →Ensure available vendor discounts are identified and taken within the appropriate timeframe.
• →Prepare accurate daily, weekly, and monthly payment proposals, including applicable discount information.
• →Identify missing invoices and communicate with the appropriate departments to ensure payments are processed accurately and on time.
• →Respond to inquiries from vendors and internal departments regarding invoices, payments, and account status.
• →Research and resolve invoice, payment, and statement discrepancies.
• →Perform ad hoc vendor account audits and assist with other Accounts Payable projects as needed.

• Must be at least 18 years of age and legally authorized to work in the United States.
• Minimum of 2 years of Accounts Payable and/or statement reconciliation experience preferred.
• Moderate to advanced proficiency in Microsoft Excel required.
• Experience with Excel macros is a plus.
• Strong analytical, organizational, and problem-solving skills.
• Excellent attention to detail and commitment to accuracy.
• Strong written and verbal communication skills with the ability to work effectively with vendors and internal departments.
• Ability to prioritize responsibilities and meet deadlines in a fast-paced environment.
• Self-motivated, dependable, and able to work both independently and collaboratively as part of a team.