Accounts Receivable Specialist

The Accounts Receivable Specialist is responsible for managing customer billing and collections to ensure accurate, timely cash flow. This role oversees the review and processing of AIA billing applications, invoice creation, payment posting, account reconciliation, and customer communication. The position works closely with operations and finance teams to maintain accurate financial records in compliance with company policies and accounting standards.

This is a 3-month contract position with the possibility of transitioning to a permanent role based on business needs. The position is fully in-office Monday through Friday at our Dallas, TX 75237 location.

Key Responsibilities

• Review and validate AIA payment applications to ensure accuracy, completeness, and proper approvals
• Create and process customer invoices based on approved AIA billing applications
• Review project estimates for accuracy within company estimating software
• Generate project contracts from approved estimates and import into accounting systems
• Partner with operations to track, reconcile, and forecast monthly customer billings
• Reconcile accounts receivable balances and investigate discrepancies
• Monitor customer accounts to ensure timely payments and follow up as needed
• Research and resolve billing and payment issues with customers and internal teams
• Maintain accurate customer files, contracts, and compliance documentation
• Support month-end close activities and provide documentation for audits
• Send payment reminders, follow-ups, and collection inquiries as required

Qualifications

• Bachelor’s degree or equivalent experience required; accounting degree preferred, or 3+ years of related experience
• Working knowledge of customer ledgers and accounts receivable aging reports
• Basic understanding of chart of accounts and the importance of accurate data entry
• Strong attention to detail and organizational skills
• Ability to prioritize tasks, manage time effectively in a fast-paced environment, and work independently
• Excellent written and verbal communication skills
  
• Ability to work on-site Monday-Friday in Dallas, TX 75237

Preferred Skills

• Experience with AIA payment applications
• Familiarity with Sage Intacct construction accounting software
• Experience using Procore construction software
• Knowledge of fundamental accounting principles
• Understanding of sales and use tax, including resale and tax-exempt certificates
• Proficiency in Microsoft Excel
  

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