ADMINISTRATIVE AIDE SUPERVISOR

Introduction

Join Us in Making a Difference at DJS!\r\nThe Maryland Department of Juvenile\r\nServices (DJS) is dedicated to transforming young lives, creating safer\r\ncommunities, and fostering equitable systems. We are seeking passionate\r\nindividuals for the role of Administrative Aide Supervisor, so come join our team and make a\r\nmeaningful impact on youth and the community at DJS!\r\n

GRADE

11\r\n

LOCATION OF POSITION

\r\nDepartment of Juvenile Services\r\n14735 Main St, Suite M0400\r\nUpper Marlboro, MD 20774\r\n

Main Purpose of Job

Manage Daily Office Functions\r\n\r\n\r\n\r\nProvides secretarial support by managing and maintaining the office and lending support to the supervisors, including compiling monthly CMS office day duty calendar, and completing typing assignments accurately, completely, and within prescribed time limits. Compose correspondence to include but not limited to court memos, emails, and appointment letters and review and screen telephone communications for CMS and CMS Supervisor.�\r\n\r\n\r\nThis position is responsible for providing administrative and secretarial support to the\r\nUpper Marlboro County Office, including Court Services, Community Detention (CD),\r\nRapid Response, Electronic Monitoring (EM), Case Management Supervisors, Case\r\nManagement Specialists, and assigned stakeholders.\r\nThe position also supervises lower level clerical staff and serves as the Office Manager for the Upper Marlboro Office.\r\n

POSITION DUTIES

\r\n

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate. \r\nExperience: Four years performing secretarial work or clerical work involving typing duties. \r\nNotes: \r\n1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education. \r\n2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience. \r\n3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience. \r\n

DESIRED OR PREFERRED QUALIFICATIONS

The preferred candidate for this position may possess any of the following qualifications:\r\n\r\n\r\n•\tAt least two years of experience working for a senior-level manager, administrator, or executive managing calendars.�\r\n•\tAt least one year of experience working with Microsoft Office Suite.\r\n•\tGeneral experience with a database.\r\n•\tAt least one year experience supervising lower level staff.\r\n\r\n\r\n

LICENSES, REGISTRATIONS AND CERTIFICATIONS

NOT APPLICABLE.\r\n

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard on a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.\r\n

SELECTION PROCESS

Please ensure that your completed application includes sufficient information to demonstrate that you meet the qualifications for this recruitment. All documentation related to your qualifications must be submitted by the closing date; information received after this date will not be considered. Candidates who meet the qualifications will remain on the certified eligible list for a period of one (1) year. This list may also be used to fill similar positions within this classification in the future.\r\n

EXAMINATION PROCESS

The assessment will involve a rating of your application based on your education, training, and/or experience as it relates to the position's requirements. Therefore, it is essential that you provide complete and accurate information on your application. Incomplete applications will not be accepted. Please report all relevant experience and education.\r\n\r\n\r\n\r\nFor education obtained outside the U.S., you will be required to provide proof of equivalent American education, as determined by a Foreign Credential Evaluation Service, at the time of hire.\r\n\r\n\r\n\r\nPlease complete the supplemental questionnaire, if applicable. They will be used when rating applications.�\r\n\r\n\r\nPlease note that your answers on the supplemental questionnaire must correspond to the information provided on your completed application to receive credit. Missing or incomplete supplemental questionnaires may impact the overall rating of your completed application.\r\n\r\n

BENEFITS

STATE OF MARYLAND BENEFITS\r\n

FURTHER INSTRUCTIONS

The online application process is STRONGLY recommended. However, if you are unable to apply online, you may submit a completed paper application and supplemental questionnaire responses via email or fax to the addresses provided below. If using fax or regular mail, ensure each page includes your First and Last Name, the Recruitment Number (located at the top of the posting), and the last four digits of your SS#. Paper application materials must be received by 5:00 PM on the closing date for the recruitment. Applications received after this time, or those with incorrect forms, will not be accepted. Postmarks will not be considered.\r\n\r\n\r\nMaryland Department of Juvenile Services�\r\nOHR-Recruitment & Examination Unit�\r\n217 E. Redwood Street�\r\nBaltimore, MD 21202�\r\nAttn:�Tabitha Andrews�Recruitment #26-002573-0001� �\r\nFax number 410-333-4188�\r\nTTY Users: call via Maryland Relay\r\n\r\n\r\nIf you are having difficulty with your user account or have general questions about the online application system, please contact the Maryland Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 or Application.Help@maryland.gov.�\r\n\r\n\r\nShould additional information regarding this recruitment be required, please contact the Maryland Department of Juvenile Services, Recruitment and Examination Unit at djs.careers@maryland.gov. Include the Recruitment Title/Number that is located at the top of the bulletin.\r\n\r\n\r\nAs an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State’s diversity.\r\n\r\n\r\nDJS values the experience gained by Veterans while serving our country. Veterans are welcome to apply for all current recruitments.\r\n\r\n\r\nBilingual applicants and people with disabilities are welcome to apply for all recruitments.\r\n\r\n\r\nWe welcome experienced professionals transitioning from federal service to explore rewarding career opportunities.\r\n\r\n\r\n