Program Administrator

GENERAL DUTIES/RESPONSIBILITIES

• Acts as liaison to day programs, job sites and adjunct services for individuals of their assigned homes.
• Assists the Regional Director with management of individual funds including requests, expenditures, receipts, reconciliation and record keeping.
• Collaborates with the BCBA for planning and scheduling of activities for individuals in the home and the community; attends planned activities for the individuals.
• PA will develop ISP skill acquisition goals and consult with BCBA to ensure programming and instructions are clinically appropriate.
• Coordinate with all team members to ensure attendance to all individual related team meetings.
• Monitor program fidelity; intervene (i.e., provide coaching, modeling, and support) to realign with program design standards.
• Directly supervise all Lead Direct Support Professionals and Direct Support Professionals.
• Assisting BCBA to ensure all staff members, including all administrators supporting the home, are trained on IBSP’s and implemented with fidelity.
• Coordinate staff schedules with assigned Lead Direct Support Professional.
• Coordinate with all team members to ensure attendance of all staff to all monthly house meetings and required Emergency Intervention Training.
• Continued professional growth through current literature, professional meetings, institutes and workshops (minimum of 24 hours/year as required by State Regulations).
• Direct and supervise the ongoing daily activities for the home.
• Ensure the availability of all prescribed medications; remain alert to behavioral or medical changes in any residents and provide updates to all team members; monitor for staff adherence to medication administration protocols for Individuals; notify appropriate personnel regarding side-effects or adverse reactions as needed; (add about ensuring in-services are completed).
• Ensure that the physical site is maintained as per regulations; arrange any necessary repairs or purchase; arrange emergency repairs as needed and inform the Regional Director of those arrangements.
• Inspects, operates, and ensures appropriate maintenance of vehicles assigned to the sites; oversee routine maintenance of vehicle fluids, tires, vehicle logs, etc.; ensure staff is trained on safe vehicle operation and that all vehicle related policies are understood and observed; Report any concerns to the Regional Director.
• Ensure Individual rights/privacy as outlined by DDS and Regional Center regulations.
• Ensure that Individuals have the opportunity to enjoy leisure and community activities as befit their abilities, needs and desires and that necessary transportation is arranged.
• Ensure that the home is clean and orderly; review and update general cleaning routines.
• Report all health concerns immediately to the appropriate authority (i.e., doctor, dentist, therapist and/or supervisor); record in log.
• Immediately report all unusual incidents, accidents, problems, incidents contrary to policy, or change in individual’s program to the appropriate team members and Regional Director; provide full data regarding the incident; submit Special Incident Report Immediately (in no more than 48 hours); take appropriate steps in the resolution to protect Individuals and others from harm.
• Facilitate continued development and growth of family relationships/bonds through ongoing communications/visits (where deemed appropriate).
• Assume/Perform the role of the Assistant Administrator, Lead Direct Support Professional or Direct Support Professional in emergency situations, or when a vacancy cannot be covered.
• Ensure that the houses are furnished with adequate food/household items; this includes reconciliation of all P&I on a regular basis
• Ensure that monthly Fire Drills are completed at each house within the guidelines required.
• Provide on-call support outside of regular business hours, responding to emergencies and communicating significant issues to supervisory and leadership staff in accordance with the established chain of commands.
• Collaborate and support BCBA to track and ensure maintenance of RBT supervision in accordance with requirements from BACB and Merakey required timelines.
• May perform other related duties when assigned or required

• ADDITIONAL KNOWLEDGE, SKILLS, & ABILITIES
  • Computer Skills (Microsoft Word, Excel, Outlook)
  • Strong Reading/Comprehensive Skills
  • Ability to work as a team
  • Strong Organizational and Analytical skills.
• PHYSICAL DEMANDS
  • Medium work: Exert up to 50lbs occasionally, and/or up to 20lbs frequently, and/or up to 10lbs continuously.
• WORK LOCATION
  • Group home and/or office environment.

Benefits

Merakey offers generous benefits that promote well-being, financial security, and work-life balance, including:

• Comprehensive medical, dental, and vision coverage, plus access to healthcare advocacy support.
• Retirement plan -- both pre-tax and Roth (after-tax) options available for employee contributions.
• DailyPay -- access your pay when you need it!
• On the Goga well-being platform, featuring self-care tools and resources.
• Access Care.com for backup childcare, elder care, and household services.
• Confidential counseling, legal, and financial services through our Employee Assistance Program (EAP).
• Tuition reimbursement and educational partnerships.
• Employee discounts and savings programs on entertainment, travel, and lifestyle.
• Access to Pryor Online Learning for free online personal development classes.

Learn more about our full benefits package - https://www.merakey.org/careers/benefits

About Merakey

Merakey is a non-profit provider of developmental, behavioral health, and education services. More than 8,000 employees provide support to nearly 40,000 individuals and families throughout 12 states across the country each year. Click here to watch a video about Merakey. Merakey strictly follows a zero-tolerance policy for abuse.

Merakey is proud to be an Equal Opportunity Employer! We deeply value diversity and do not discriminate on the basis of race, religion, color, national origin, ethnic background, sex, gender, gender identity, sexual orientation, age, marital status, veteran status, genetic information, or disability status. Moreover, we are committed to creating teams that reflect the diversity of the communities we serve and encourage applicants from underrepresented backgrounds to apply. Merakey welcomes all Veterans to apply!

• High school diploma or GED
• High school plus higher education coursework
• Bachelor’s degree in the field of human services preferred.
• 2 years’ experience working with individuals with mental health and/or IDD or combination.
• At least 1-year supervisory experience in residential setting.
• Must be a registered behavior technician or licensed psychiatric technician.
• Valid driver’s license is required.

• EXPERIENCE
  • Minimum: 1-3 year years experience as a Program Lead, Program Manager or Program Administrator
  • Must have ARF Certification
  • Have or be willing to obtain RBT within 60 days of hire