Finance Manager

• →Own reconciliations of all client media balances, tracking client media advances against media vendor purchases to determine remaining funds available for media buying
• →Serve as the primary Accounts Receivable Manager, partnering with company account managers and clients to generate accurate, timely invoicing in accordance with contract terms
• →Report remaining media funds to account managers and media buyers to prevent campaign overspending.
• →Manage and delegate day-to-day invoicing to a full-time offshore team member, providing direction, review, and quality control
• →Supervise the weekly cadence of master data setup for new clients and jobs across our finance and operations tools (Deltek Workbook, Guidelines, Teamwork, and Vena), delegating execution to a dedicated offshore Finance Operations Analyst
• →Ensure data accuracy and consistency across systems, resolving data inconsistencies and errors flagged by the team
• →Oversee bi-weekly payroll administration support, ensuring paperwork prepared by the Finance Operations Analyst is complete, accurate, and on time for review and processing by the VP, Controller
• →Review aged AR reporting and support account managers in collecting client cash, escalating at-risk balances as needed
• →Participate in the month-end close, preparing and supporting balance sheet and other reconciliations as required
• →Identify and recommend ERP configuration enhancements that drive more efficient and accurate processing and reconciliations
• →Actively explore and implement AI-enabled tools and workflows to automate manual tasks and improve team productivity
• →Coach, train, and develop offshore team members, ensuring recurring weekly and bi-weekly deliverables are completed accurately and on schedule
• →Own process documentation and controls for all delegated tasks to support consistency and audit readiness
• →Continuously identify recurring finance and operations tasks that can be shifted from local resources to the offshore team, and expand team scope accordingly

• Bachelor's degree in Accounting, Finance, or a related field
• 5+ years of progressive experience in accounting or finance, with significant hands-on accounts receivable, billing, and reconciliation experience
• Prior management of offshore resource teams a strong plus
• ERP configuration experience and comfort learning new tools and processes
• Familiarity with Deltek Workbook, Guidelines, Teamwork, Vena, or similar agency and FP&A platforms a plus; experience with master data management a plus
• Exposure to payroll administration processes a plus
• Hands-on experience using AI tools and a demonstrated drive to find efficiencies by leveraging AI (required)
• Experience supporting month-end close and preparing account reconciliations
• Strong communication skills and comfort working directly with account managers and clients
• Advanced Microsoft Excel skills and high attention to detail
• Experience in a media agency, advertising, or project-based business, including media billing or client media funds, a strong plus

The pay range for this role is:

$70,000 - $85,000 USD per year