Property Maintenance AP Administrator

Description

The Maintenance Coordinator is responsible for reviewing inspections and coordinating the maintenance needs of MIMCO’s commercial properties. This role works closely with property management, internal teams, and vendors to ensure buildings, equipment, and grounds are well maintained. It combines independent work with team collaboration to support the quality and appearance of MIMCO properties.

Requirements

• Provide daily administrative and customer support to tenants and property managers, and the office team regarding maintenance requests and service needs and create work orders for these requests.

• Verify and process vendor invoices for management approval

• Generate and distribute a weekly open work order report for vendors

• Assist in compiling monthly site visit documentation

• Collaborate with departments such as Property Management, Leasing, and Construction to determine the best course of action for repairs or maintenance, in accordance with lease terms

• Coordinate with vendors to ensure quality work, cost efficiency, and timely completion

• Create and manage work orders using company software tools, including Microsoft Outlook, Word, Excel, and Yardi (Voyager)

• Cover the front desk during lunch hours a couple of times per week

• Adhere to all company policies and procedures

• Perform other duties as assigned by management

Education

• High school diploma or equivalent required

• Associate’s degree or certification in a relevant trade or technical program preferred

Experience

Minimum of two (2) years of experience in building or facilities maintenance, property operations, or a related field

Knowledge, Skills and Abilities

• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

• Strong written and verbal communication skills

• Excellent customer service and interpersonal abilities

• Basic knowledge of accounting and math principles

• Effective team player with the ability to collaborate across departments

• Self-motivated and proactive in managing workload and career development

• Skilled at multitasking and prioritizing tasks to meet deadlines

• Experience in commercial real estate property management or a fast-paced service environment preferred

• Bilingual in English and Spanish preferred, with the ability to communicate effectively both verbally and in writing in English

On the job the employee must:

On the job the employee must be able   to:

On the job the employee:

(O) Bend (F) Sit

(F) Read/comprehend

(R) Is exposed to excessive noise

(R) Squat (F) Stand

(F) Write

(R) Is around moving machinery

(N) Crawl (F) Walk

(F) Perform calculations

(R) Is exposed to marked changes in   temperature and/or humidity

(R) Climb (R) Push/Pull

(F) Communicate orally

(R) Is exposed to dust, fumes, and/or gases

(R) Kneel 

(F) Reason and analyze

(R) Drives motorized equipment

(F) Handle objects (manual dexterity)

(F) Vision (requires close focus, distance   focus, peripheral vision, color vision, depth perception and focus   adjustment)

(R) Works in confined quarters

(O) Reach above shoulder level

(R) Is around moving overhead cranes

(F) Use fine finger movements

( ) Other _________________

Must carry/lift loads of:

(O) Light (up to 25lbs.)

(R) Moderate (25-50lbs.)

(R) Heavy (over 50lbs.)

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The ADA defines “reasonable accommodation” as a change or adjustment to a job or work environment that allows a qualified individual with a disability to satisfactorily perform the essential functions of a particular job and does not cause an undue hardship for the employer. Examples of reasonable accommodation may include:

• Additional      modifying equipment or devices.
• Modified      work schedules.
• Providing      an interpreter (sign language); or
• Making      the work environment readily accessible to individuals with disabilities.