Association Coordinator

Momentum Association Management is seeking an Association Coordinator to support the day-to-day work of several association clients. You’ll help members get answers, keep records accurate, coordinate board and committee work, and support the communications and events that bring each association’s community together.

This is a good opportunity for someone who is organized, service-minded, and eager to build a career in association management. You do not need to have worked for an association before. We value strong follow-through, clear communication, and the ability to learn new systems. Experience with membership programs or an association management system is a plus.

You’ll work with Executive Directors and other Momentum colleagues across multiple clients. Each association has its own members, priorities, and way of working, so success depends on keeping those details straight and asking good questions when you need context.

• Respond to member and volunteer inquiries by email and phone, resolving routine questions and routing more complex issues to the right teammate.
• Process membership applications, renewals, record updates, and other transactions in client association management systems.
• Maintain accurate member records, lists, committee assignments, and dues information.
• Help with renewal outreach, member onboarding, routine reports, and other membership projects.
• Notice recurring questions or service problems and help the team improve how they are handled.

• Schedule board and committee meetings, prepare materials, set up virtual meetings, and coordinate follow-up.
• Draft minutes and track decisions and action items for review by the assigned Executive Director.
• Maintain organized client records, rosters, calendars, and shared files.
• Prepare, format, and proofread correspondence, spreadsheets, reports, and presentations.
• Keep assigned tasks and deadlines current in Monday.com so client teams can see the status of the work.

• Support registration, attendee communications, speaker coordination, and other logistics for conferences, webinars, and smaller events.
• Assist with client newsletters, member announcements, website updates, and other communications.
• Coordinate information and deadlines with volunteers, sponsors, vendors, and Momentum teammates.
• Provide occasional support at client meetings and events as assigned.

• Help document common member questions, response steps, and escalation paths.
• Participate in the rollout of a shared customer support ticketing system across Momentum’s clients, including testing workflows, organizing help content, and identifying ways to make requests easier to track and resolve.
• Learn each client’s systems and follow its policies while helping the team find practical improvements to recurring work.

• Experience in an administrative, customer service, or other detail-driven role; relevant volunteer, internship, or school experience is welcome.
• Clear, professional written and verbal communication.
• Strong organization and follow-through when managing several requests and deadlines.
• Comfort working with databases, spreadsheets, shared documents, and new software.
• Sound judgment about when to resolve an issue independently and when to ask for help.
• Ability to work effectively with a remote team and be available during agreed weekday business hours.

• Experience supporting members, customers, or volunteers in an association or nonprofit setting.
• Hands-on experience with an association management system or CRM, such as GrowthZone, MemberClicks, iMIS, or a comparable platform.
• Experience processing membership applications, dues, renewals, or event registrations.
• Familiarity with Monday.com, Microsoft 365, email marketing tools, or website content management systems.
• Experience with a help desk or ticketing platform, especially documenting processes, setting up workflows, or supporting a rollout.
• Experience working across multiple clients or accounts.

• First 90 days: Learn Momentum’s systems and your assigned clients’ membership programs, contacts, and service expectations. Handle routine member requests accurately, keep your work visible, and provide reliable board and committee support.
• Months 4–6: Own recurring membership and administrative tasks with less oversight. Recognize issues that need escalation and provide teammates with the context they need to resolve them.
• Months 7–12: Become a dependable point of contact for assigned clients and members. Contribute to clearer service processes, including the shared ticketing workflow, and take on more complex work as your skills grow.

Momentum launched in 2025 and is growing. Our clients work in fields including mental health counseling, nonprofit research, employee ownership, and specialized medical practice. You’ll see how different associations operate and gain experience in membership, governance, meetings, and communications.

You’ll work directly with experienced association professionals, learn a range of systems, and have opportunities to take on more responsibility as you grow.

Momentum Association Management is an equal opportunity employer.