Construction Estimating & Operations Coordinator

Review construction plans and assist with project takeoffs

Measure and organize material quantities based on plans and specifications

Prepare bid spreadsheets and support pricing workflows

Organize takeoff information into the company’s bid format for review and submission

Support bid preparation across 4–6 active projects per month

Coordinate ordering of specialized construction materials based on approved bids

Track material requirements and purchase timing for active projects

Follow up with suppliers regarding pricing, availability, and order timelines

Help transition bid information into active procurement workflows

Track labor usage, employee hours, and project cost progress against original bid estimates

Monitor project spending and identify potential overruns

Support change order tracking and documentation

Maintain visibility on project budget performance

Support invoicing workflows tied to approved bids and active project progress

Assist with project documentation, billing records, and financial tracking

Help maintain accurate internal records tied to project costs and materials

Support operational admin tasks tied to project execution

Attend internal and architect-facing project meetings for project context and planning support

Capture relevant project details to improve bid accuracy and planning

Support workflow continuity between sales conversations, estimating, and execution

Help improve internal operational workflows as the company grows

3–5 years of experience in construction estimating, construction coordination, project administration, or construction operations

Strong understanding of residential construction plans and building workflows

Experience supporting construction takeoffs, bid preparation, or quantity estimating

Experience coordinating material orders and supplier communication

Strong spreadsheet skills for bid preparation, cost tracking, and pricing organization

Strong organizational skills and ability to manage multiple active projects

Strong written and verbal communication skills

Ability to work independently and execute with minimal supervision

Ability to attend meetings with US-based overlap

Engineering, construction management, or architecture-related educational background

Experience reading CAD or construction drawings

Experience with QuickBooks for invoicing and billing workflows

Spanish-speaking ability for subcontractor communication

Experience supporting U.S.-based residential construction companies