Workplace & Space Planner

The Workplace & Space Planner is responsible for the planning, design coordination, and ongoing management of space utilization at our corporate headquarters housing 750+ employees. This role serves as the primary point of contact for all space-related decisions, translating business needs into efficient, functional, and engaging workplace solutions. The ideal candidate balances data-driven space analytics with a strong understanding of employee experience and operational efficiency.

• Develop, maintain, and optimize comprehensive space plans for the corporate headquarters using CAD/BIM and CAFM/IWMS platforms

• Translate headcount projections, departmental growth plans, and workforce strategies into actionable floor plan configurations

• Coordinate interior space design concepts with external architects, interior designers, and project managers

• Support space allocation processes including seat assignments, neighborhood planning, and hoteling/hybrid workspace strategies

• Assist with moves, adds, and changes (MAC) for headquarters employees, ensuring minimal disruption to business operations

• Maintain accurate, real-time space inventory and occupancy data within the CAFM/IWMS system

• Produce regular utilization reports, occupancy dashboards, and space efficiency analyses to inform leadership decisions

• Benchmark space performance against industry standards and identify opportunities to improve density, collaboration, and flexibility

• Provide data-driven recommendations for space consolidation, reconfiguration, or expansion

• Partner with HR, IT, Finance, and Business Unit leaders to anticipate headcount changes and align space plans with organizational needs

• Serve as the primary point of contact for department heads navigating space requests, team relocations, and workplace needs

• Collaborate with the IT and AV teams to ensure technology infrastructure aligns with space design (conference room tech, power, connectivity)

• Support leadership with scenario planning and "what-if" analysis for potential real estate transactions or organizational restructuring

• Coordinate small-to-mid-scale renovation and reconfiguration projects from scope definition through completion

• Coordinate with contractors, furniture vendors, and building management to execute space projects on time and within budget

• Maintain project tracking logs and communicate status updates to stakeholders throughout project lifecycle

• Develop and enforce space planning standards, furniture standards, and workplace guidelines aligned with company brand and culture

• Ensure all space plans comply with ADA, building codes, fire egress requirements, and OSHA workplace regulations

• Maintain up-to-date as-built drawings and floor plan documentation

• Bachelor's degree in Interior Design, Architecture, Urban Planning, Facilities Management, or a closely related field required

• NCIDQ certification, LEED AP, or CFM (Certified Facility Manager) designation preferred

Experience

• 3+ years of related experience in corporate space planning, workplace design, or facilities management

• Demonstrated experience managing space for a large-scale corporate environment (500+ employees preferred)

• Proven track record managing MAC processes in a fast-paced, dynamic organization

• Experience with hybrid workplace strategy development is highly desirable

• Technology Proficiency in AutoCAD, Revit, or other systems for space planning

• Proficiency in Microsoft Office Suite including Excel (pivot tables, data analysis), PowerPoint, and Teams

• Familiarity with space utilization sensors or badge-based occupancy analytics tools is a plus

• General understanding of building systems (HVAC, electrical, structured cabling) as they relate to space planning

• Office-based role at corporate headquarters; on-site presence required minimum 4 days per week

• Occasional after-hours availability required for large move events or critical project milestones

• Minimal travel to other company locations as needed (estimated <10%)

Moss is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.