Accounts Payable Administrator - 10 month contract

• Check and process invoices onto Sage/Proactis/Customer Relationship Management (CRM) and match to purchase order. 

• Carry out monthly Proactis meetings with Department managers 

• Work through the list of first time invoice uploads matching failures and raise any FQs needed. 

• Review outstanding invoice queries and raise overdue queries with Team Managers. 

• Raise and resolve invoice queries with departments / suppliers within agreed SLAs. 

• Deal with invoices received at ‘not live’ status. 

• Reconcile invoice batches processed daily to the Sage batch import list before the import is carried out. 

• Raising Sales invoices. 

• Credit Card Administrator for the charity to include distributing statements, following up with all cardholders, resolving any queries and processing onto Sage in a timely manner. 

• Check and process Manual and Proactis staff expenses. 

• Reconcile purchase ledger balances to supplier statements to ensure accuracy of expenditure and payments to suppliers. 

• Ensure invoices are ready for payment batches by due dates and create suggested payment batches. 

• Download Field Team Barclaycard Expenditure on a weekly basis and email to relevant departments. 

• Download all Barclaycard statements each month and email out to individual cardholders requesting completed Credit Card Expenditure forms ensuring forms are returned efficiently to the Accounts Payable team. 

• Check all Credit Card Expenditure forms and manually post onto Sage. 

• Review CRM invoice page daily to ensure items are processed to Sage and problems are flagged for resolution. 

• Ensure process notes are maintained and updated. 

• Follow up on authorisation paperwork then create / amend purchase ledger accounts accordingly. 

• Attend Disaster Recovery site to carry out testing.  

• Process journals to Sage as directed. 

• Assist in month end duties to ensure queries and differences from reconciliations are resolved promptly in preparation for monthly ledger closures.  

• Update spreadsheets for analysing expenditure and income as required. 

• Update balance sheet reconciliation spreadsheets. 

• Training new members of staff 

• Accurate filing of purchase ledger invoices, batch reports, payment reports and journals by fund. 

• Take part in CRM testing 

Must haves:

• Previous customer contact experience i.e. dealing with supplier queries over the telephone. 

• Microsoft Office training including Outlook, Excel and Word. 

• Working knowledge of Sage 200, CRM Systems and P2P systems. 
• Experience of working within a Finance Department. 
• Accounting closure routines within specified month end timetable. 
• Preparing financial information and reconciliations to tight deadlines. 
• Proven purchase ledger experience. 

Nice to haves:

• GCSE (or equivalent qualification) including English and Mathematics. 
• AAT or part qualified and studying for professional exams.  

If you’re interested in applying and excited about working with us but are unsure if you have the right skills and experience, we'd still encourage you to apply.

We are building a future where all disabled people have the transport options to make the journeys they choose.

We fund, support, research and innovate so that all disabled people can make the journeys they choose. We oversee the Motability Scheme and provide grants to help people use it, providing access to transport to hundreds of thousands of people a year. We award grants to charities and organisations who provide different types of transport, or work towards making transport accessible. We also carry out ongoing research, in partnership with disabled people and key stakeholders in the industry, to inspire innovations that continue to champion accessible transport for all.

Why choose us?

We want working for the Motability Foundation to be the best career move you’ve ever made. When you join the Motability Foundation you will join a group of people who are supportive, innovative and motivated to improve the lives of our beneficiaries.

We value everyone’s unique qualities and celebrate having a diverse, equitable and inclusive culture where everyone feels safe to be their authentic selves. This is embedded into our values, Collaborative, Respectful and Evolving.

We bring our people together through our People Forum, Equity, Diversity and Inclusion Forum, Social Squad and our Wellbeing Champions and our employee Spotlight Awards help us recognise the excellence and dedication of our staff.

We are proud to be recognised as Disability Confident Leader, have attained Platinum Level Award for Investors in People and are members of the Business Disability Forum.

A career with Motability Foundation can offer you so much more than earning potential, we pride ourselves in offering some fantastic benefits. Some of these include:

• 26 days annual leave, plus the option to buy/ sell up to five days.
• One wellbeing day for extra flexibility.
• Pension scheme - Up to 20%, including a 10% non-contributory contribution and matched contributions up to 5%.
• Life Assurance of four times your salary.
• Private healthcare through BUPA for you and your family, along with a Medicash Health Plan.
• Employee assistance programme: GP appointments, eye tests, flu vaccinations, sick pay and free gym and yoga sessions.
• Enhanced Parental Leave, including Adoption Pay.
• Free parking, EV charge points and a minibus service to/from the town centre and train station.
• Fresh fruit, breakfast snacks, and a Dress for Your Day dress code.
• Learning and development opportunities to help you grow.