Administrative Manager, Bed Management-Inpatient Operations department-1176 5th Ave-Mount Sinai Hospital-Full-Time-Day shift

The Administrative Manager, Bed Management Program oversees the administrative, operational, and financial management of the centralized hospital bed fleet at The Mount Sinai Hospital under the direction of Hospital Operations leadership. The manager coordinates bed inventory, rentals, repair and return-to-service processes, equipment lifecycle planning, and financial reporting in collaboration with Nursing, Wound Care, Clinical Engineering, Environmental Services, and equipment vendors to improve bed availability, operational efficiency, patient safety, and cost stewardship.

1. Maintains liaison with Hospital Operations, Nursing leadership, Wound Ostomy Care, Clinical Engineering, Environmental Services, and equipment vendors to coordinate bed management activities and resolve operational issues.
2. Establishes and maintains a centralized, accurate inventory of hospital-owned and rented beds, including model, location, purchase date, repair history, status, and projected end-of-life date.
3. Develops standardized bed lifecycle and status definitions; monitors beds available for use, in service, awaiting repair, under repair, and pending retirement.
4. Conducts regular rounds and coordinates the identification, documentation, pickup, and appropriate storage of out-of-service beds, supporting environment-of-care and life-safety requirements.
5. Implements and monitors a standardized repair workflow from issue identification through vendor or service-team response, repair completion, and timely return to service.
6. Tracks repair turnaround time, recurring failures, and beds out of service; identifies opportunities to improve equipment availability and reduce delays.
7. Coordinates with Wound Ostomy Care and clinical leaders to validate the need for specialized rental beds and monitor utilization throughout the patient stay.
8. Monitors specialized and non-specialized rental requests, delivery, patient discharge, cancellation, and return processes to minimize unnecessary rental days and expenses.
9. Partners with equipment vendors, including Hill-Rom, to coordinate service contracts, maintenance, repairs, and equipment-related operational needs.
10. Coordinates preventive maintenance tracking with appropriate service teams and supports compliance with applicable regulatory and safety standards.
11. Monitors operating expenses for bed rentals, repairs, parts, replacement components, and service contracts; reviews charges and identifies expense reduction opportunities.
12. Assists in development of annual operating budgets, expense management initiatives, and financial forecasts related to the bed management program.
13. Assesses equipment age, utilization, condition, and replacement needs; supports capital planning and recommendations to optimize the hospital-owned bed fleet.
14. Manages purchasing coordination for bed equipment and components, including vendor quotes, requisitions, approvals, purchase orders, and deployment.
15. Develops and maintains dashboards and monthly reports on inventory, bed availability, out-of-service days, repair turnaround, rental utilization, operating expenses, and capital needs.
16. Leads process improvement initiatives and evaluates technology and best practices to strengthen inventory visibility, standardize workflows, and improve equipment utilization.
17. Prepares operational and financial analyses and recommendations for Hospital Operations leadership; coordinates implementation of program goals and performance improvement plans.
18. Performs other duties as assigned by Hospital Operations leadership.

• Bachelor’s degree and Master’s degree in Healthcare Administration or related field preferred, or equivalent combination of education and applicable work experience.
• 4+ years of related healthcare experience with competency in financial management, program and project management, data analytics, and coordination of one or more major administrative functions.
• Experience and background in performance improvement, preferred.