Secretary III-Heart Institute Midtown Cardiology - Multiple Offices (MSUS, Park Ave South, Greenpoint, Park Slope, Sheepshead Bay) Full Time Day, Some Saturdays- 9am-5pm

Answers telephones, screens and directs incoming phone calls, takes messages and responds to inquiries requiring knowledge of departmental operations and schedules in a professional manner. Interacts with Medical Center and non-Medical Center personnel in a professional and courteous manner

1. Handles and prepares correspondence for department personnel as assigned

2. Determines layout of documents and organizes same based on audience and word processing capabilities

3. Possesses satisfactory knowledge of medical terminology

4. Coordinates work and that of others, as required

5. Facilitates staff activities based on personal observation and feedback form other personnel

6. Ensures meeting times and appointments are clearly communicated, and are in accordance with other priorities, time-frames and dates desired

7. Ensures that minutes of meetings are prepared in an effective manner based on accuracy and thoroughness of documentation

8. Maintains cleanliness and orderliness of work station

9. Maintains a variety of departmental records and logs by manually writing information as well as entering information into computerized database

10. Checks entries for accuracy and periodically compiles same into report format

11. Maintains records in an orderly manner and in accordance with established record keeping system

12. Ensures quality and timeliness with which materials are photocopied (based on extent to which materials are ready by time/date desired, appearance of photocopied materials)

13. Opens, reviews, sorts, dates, stamps and distributes mail received

14. Responds to routine and emergency inquiries in a timely manner

• High School Diploma or Equivalency
• Prior secretarial experience in a hospital or office environment

Collective bargaining unit: SEIU 1199-MSBI