Lead Associate, Administration

Job Description

Our company is a global healthcare leader with a diversified portfolio of prescription medicines, vaccines, and animal health products. As a research-intensive company, we are committed to improving the health and well-being of people and animals worldwide. Our success depends on the integrity, knowledge, skills, diversity, and teamwork of our people. We strive to create an environment of mutual respect, collaboration, and continuous development.

Company’s Business Development & Licensing (BD&L) organization builds partnerships with the external life sciences community to bring innovative medicines to patients. We identify and evaluate differentiated opportunities across therapeutic areas and modalities and work with biotechnology companies, pharmaceutical companies, and research institutions worldwide.

The Administrative Services role will provide administrative and operational support to the China BD&L/Search & Evaluation (S&E) team. This role will support day-to-day team operations, coordinate internal and external meetings, provide administrative support for China S&E team, and help organize leadership visits, partnering activities, and industry events in China.

Calendar and Meeting Coordination

• →Manage China S&E team calendars and coordinate meetings across China and global teams.
• →Schedule internal meetings and external meetings with biotech companies, investors, and other partners and coordinate meeting logistics.

China Team Administrative Support

• →Coordinate domestic and international travel, including flights, hotels, transportation, and itineraries.
• →Prepare and process expense reports and travel reimbursements.
• →Support purchase orders, invoices, vendor setup, and other administrative processes.

External Company Coordination

• →Serve as an administrative point of contact for meeting coordination with China biotech companies and other external partners.
• →Support external company visits.

Leadership Visits and Events

• →Support China visits by global BD&L and other senior leaders, including meeting schedules, company visits, transportation, meals, and other logistics.
• →Support BD&L participation in industry conferences, partnering meetings, networking events, and other external activities in China.
• →Coordinate conference registration, meeting schedules, venues, and related logistics.

Commercial BD Support

• Provide administrative support as needed to the Commercial BD Head during China visits, including meeting coordination and logistics.
• Support scheduling and coordination of meetings with China Human Health (HH) leadership, as needed.

• Bachelor’s degree required.
• Prior experience as an Administrative Assistant, Executive Assistant, Team Coordinator, or similar role, preferably in a multinational company.
• Pharmaceutical, biotech, healthcare, or related industry experience preferred.
• Strong organizational skills and attention to detail.
• Strong calendar management, meeting coordination, travel, and event planning skills.
• Written and spoken English and Chinese communication skills is required.
• Proficiency in Microsoft Outlook, Teams, PowerPoint, Word, and Excel.
• Ability to work independently and handle confidential information appropriately.
• Experience with procurement, expense, vendor-management, or other corporate systems is preferred.

Key Characteristics

• Highly organized and dependable
• Proactive and responsive
• Strong attention to detail
• Good communication and interpersonal skills
• Comfortable working across global time zones
• Flexible and able to manage changing priorities

Strong team player with a service-oriented mindset

Current Employees apply HERE

Current Contingent Workers apply HERE