Health Care Representative/Leader

Performs advanced administrative and patient access functions within a clinic or medical office. Serves patients by coordinating appointment scheduling, registration, insurance verification, referrals, and other front-end operations to support efficient patient care. Acts as a resource for staff by providing guidance on workflows and procedures, assisting with complex patient service issues, and promoting accurate recordkeeping and compliance with organizational policies. Supports timely patient flow, effective communication, and a positive patient experience while ensuring efficient clinic operations and accurate reimbursement processes.

Key Responsibilities:

• Ensures efficient patient access, registration, scheduling, and customer service operations.
• Serves as a resource for staff by providing training, guidance, onboarding support, and ongoing coaching to promote consistency, accuracy, and high-quality patient service.
• Monitors workflow, staffing coverage, and work distribution to ensure timely patient registration, appointment scheduling, insurance verification, referrals, and authorizations.
• Registers new patients and updates demographic, insurance, and financial information in the electronic medical record (EMR).
• Oversees patient insurance eligibility verification and ensures accurate documentation and resolution of coverage issues.
• Facilitates patient flow by coordinating communication among patients, providers, and clinical staff while addressing scheduling challenges and service concerns.
• Assists with complex patient access issues, escalated customer service concerns, registration discrepancies, and insurance-related matters.
• Ensures staff accurately complete patient registrations, obtain required documentation, scan records, and maintain complete medical records.
• Oversees processing of referrals, prior authorizations, medical record requests, and other patient access functions.
• Explains clinic policies, procedures, and financial responsibilities to patients and patient representatives.
• Supports revenue cycle activities by monitoring collection of copays, outstanding balances, and accurate financial transaction processing.
• Reviews work for quality, accuracy, regulatory compliance, and adherence to departmental policies and procedures.
• Participates in process improvement initiatives, patient satisfaction efforts, quality assurance activities, and performance metric tracking.
• Coordinates and tracks patient appointments while optimizing provider schedules and access to care.
• Responds to and triages phone calls, electronic communications, and patient inquiries, ensuring timely resolution or appropriate escalation.
• Assists leadership with reporting, operational projects, policy implementation, staff meetings, and performance management activities.
• Maintains patient confidentiality and ensures compliance with HIPAA, organizational policies, and applicable regulatory requirements.
• Performs other duties as assigned.

knowledge normally acquired through a high school education; a minimum of one year of related and progressively more responsible or expansive experience working with an electronic health record in a medical office, medical clinic, or in a mental health office; or an equivalent combination of education and experience.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Resume and cover letter

Work hours are typically 8:00 AM - 5:00 PM but may vary as necessary to accommodate clinic operations.

https://healthcare.msu.edu/

The job requires significant physical effort and involves lifting and maneuvering patients, extensive walking and standing and fine manual dexterity 26-75% of the time; visual and aural acuity necessary to monitor patient care.

Exposure to human blood, serum, and other body fluids; and materials covered under Universal Precautions; TB risk or work within three (3) feet of patients in a health care setting; wear a respirator.

Advertised: Oct 21, 2026 Eastern Daylight Time
Applications close: Oct 27, 2026 Eastern Daylight Time

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