UNIV-Administrative Manager II, College of Nursing

A bachelor's degree and five years relevant experience in administrative services, public administration or business management.

The preferred candidate will have WorkDay experience and a strong understanding of Federal, State, and MUSC policies, procedures, and regulations. 

Lead and facilitate the College's annual budget development and management process.

• Coordinate and manage the College's annual budget process.
• Develop and maintain operating, personnel, revenue, and strategic initiative budgets.
• Establish budget timelines, assumptions, instructions, and deliverables.
• Facilitate budget planning meetings with departments, programs, and College leadership.
• Review budget submissions for completeness, accuracy, and alignment with College priorities.
• Consolidate budget information and prepare recommendations for leadership review.
• Coordinate budget submissions and updates within institutional financial and budgeting systems.
• Develop multi-year financial projections and planning models.
• Monitor budget performance and recommend corrective actions when necessary.
• Facilitate budget revisions and budget amendments throughout the fiscal year.
• Serve as the primary point of contact for departmental and program budget questions.
• Maintain supporting documentation and records associated with budget development and administration.

• Prepare and distribute monthly and/or quarterly budget-to-actual reports.
• Prepare FE&D reports and related financial analyses.
• Develop and maintain variance reporting and forecasting models.
• Analyze financial performance and identify trends, risks, and opportunities.
• Develop executive-level reports, dashboards, and financial summaries.
• Monitor revenues, expenditures, personnel costs, and available funding.
• Provide financial analysis supporting College decision-making.
• Initiate, coordinate, monitor, and reconcile budget transfers and funding reallocations.
• Ensure transfers are properly documented, approved, processed, and reflected in financial reports.
• Support fiscal year-end close and financial reconciliation activities.
• Develop reporting tools that improve efficiency, transparency, and consistency.

• Direct, supervise, and support the College purchasing team.
• Manage workload distribution and purchasing workflow processes.
• Establish service standards and operational expectations for purchasing activities.
• Develop, implement, and continuously improve purchasing procedures and workflow efficiencies.
• Review and approve complex purchasing requests as appropriate.
• Monitor purchasing activity to ensure alignment with approved budgets and funding availability.
• Provide guidance regarding purchasing procedures, budget availability, and financial coding.
• Serve as the escalation point for purchasing questions and procurement-related issues.
• Coordinate with Procurement, Accounts Payable, Contracting, and other institutional offices to resolve purchasing concerns.
• Monitor purchasing performance metrics and identify opportunities for process improvement.
• Ensure compliance with institutional, state, grant, and regulatory purchasing requirements.
• Support strategic purchasing decisions and resource allocation planning.

• Collaborate with Human Resources regarding adjunct faculty budgeting and staffing plans.
• Monitor and track adjunct faculty expenditures and budget utilization.
• Track faculty and staff workload allocations and related financial impacts.
• Support personnel budget planning and forecasting activities.
• Monitor salary and fringe benefit expenditures.
• Coordinate personnel budget adjustments associated with new hires, vacancies, departures, salary changes, and reallocation of resources.
• Assist leadership with workforce planning through financial analysis and reporting.
• Develop reports and analyses related to personnel expenditures and staffing trends.
• Support annual compensation planning activities.

• Maintain records and financial tracking for approved Dean's Commitments and strategic investments.
• Monitor expenditures and remaining balances associated with faculty and other commitments.
• Ensure expenditures align with approved funding commitments.
• Prepare reports for leadership regarding commitment utilization and available balances.
• Incorporate commitment activity into forecasts and budget planning processes.
• Maintain supporting documentation and audit-ready records.

• Coordinate annual and periodic RCM driver submissions.
• Collect, validate, and submit required institutional financial data.
• Maintain supporting documentation for RCM submissions.
• Monitor changes affecting RCM methodologies and requirements.
• Analyze and communicate potential financial impacts associated with RCM changes.
• Coordinate other assigned institutional financial reporting requirements.

• Complete special financial analyses and projects.
• Participate in process improvement initiatives.
• Develop financial tools, reports, and training materials.
• Provide cross-functional support within Finance and Administration as needed.
• Serve on College and University committees, workgroups, and special initiatives.
• Perform other duties as assigned.

Develop and maintain financial reporting that supports strategic decision-making and operational effectiveness.

Provide leadership and oversight of the College's purchasing function and purchasing personnel.

Collaborate with Human Resources and College leadership to support workforce planning and personnel-related financial management.

Maintain financial oversight and reporting related to Dean's Commitments and strategic investments.

Coordinate recurring institutional submissions and support Responsibility Center Management (RCM) activities.

Perform other duties consistent with the position's scope and level of responsibility.

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees