My Hero VA

Executive Assistant
Fully Remote Work From Home Role
$6–8/hr

(JOB ID: EVAJM2026)

Role

Our client is a custom outdoor living contractor based in the U.S. looking for an Executive Assistant to support daily operations.

In this role, you will be responsible for managing calendars and email communications, coordinating with clients and stakeholders, and assisting with administrative and operational tasks.

Responsabilities:

• Manage executive email inboxes and calendars
• Schedule meetings and coordinate appointments with clients and stakeholders
• Handle phone calls and communicate with clients and internal teams
• Assist with bookkeeping tasks using QuickBooks Online
• Maintain and update HubSpot records
• Organize tasks, projects, and workflows using Wrike
• Provide general administrative support and follow up on assigned tasks

Requirements:

• Previous experience as an Executive Assistant, Administrative Assistant, or similar role
• Professional experience using QuickBooks Online and HubSpot
• Strong English communication skills (verbal and written) – C1/C2 level
• Excellent organizational skills and attention to detail
• Comfortable managing multiple priorities in a fast paced remote environment

Highly Preferred:

• Experience working as an Executive Assistant
• Experience working with U.S. based companies
• Proficiency with Wrike or similar project management software

Location
Remote

Availability
Full-time (40h per week)
Must be available during U.S. Mountain Time (MT) business hours.