Chief of Staff / Executive Business Partner to the CEO - Hybrid role

MySigrid is a Singapore-headquartered remote staffing and executive support company founded in 2016, with a talent hub in Manila (Ortigas) since 2017. Our team of 100+ supports founders, executives, and growing businesses across the United States, Europe, and Asia — pairing carefully selected talent with proprietary technology and a real management layer, so our clients get a dependable team rather than a freelancer. 

We are hiring a Chief of Staff for the founder and CEO of a Singapore-headquartered group in web, digital and sustainability services. The CEO is based in Switzerland and travels frequently across Asia. 

Read the next paragraph carefully, because it is the whole job. 

Business support and analysis 

• →Source vendors and service providers, run the first round of vetting yourself, and present the CEO with a clear comparison table and a recommendation 

• →Read long documents — contracts, proposals, financial statements, reports — and summarise what the CEO needs to know and decide 

• →Carry out research and analysis on suppliers, markets, partners and operational questions, and present findings in a form that can be acted on 

• →Review contracts and agreements as a first pass, flagging the terms that need the CEO’s or counsel’s attention 

Coordination and follow-through 

• →Own tasks end to end and stay personally accountable for them until they are genuinely closed, not merely passed along 

• →Chase stalled matters across time zones, suppliers, partners and internal teams, and find a way through when the usual route is not answering 

• →Coordinate projects across the group’s brands, keeping owners, deadlines and dependencies visible 

• →Prepare the CEO for meetings and decisions — the brief, the numbers, the open questions 

Executive and operational administration 

• →Manage the CEO’s inbox and calendar with judgment about what reaches her and what does not 

• →Maintain clean documentation, trackers and process notes so the operation does not live in one person’s head 

• →Take on finance and operations administration as trust is established, including light bookkeeping oversight 

• →Grow into broader ownership of the group’s day-to-day operations over time 

• 5+ years of experience, including time as an Executive Assistant, Executive Business Partner, or Personal Assistant to a C-level executive at a multinational company, or as an Operations Manager reporting directly to a founder or CEO 

• Demonstrable business-support work, not diary and travel work: vendor sourcing and vetting, research and analysis, comparison and recommendation 

• Experience reading and summarising long, dense documents, and reviewing contracts as a first pass 

• Comfort with financial statements and basic accounting concepts — you do not need to be an accountant, but a P&L should not be unfamiliar territory 

• Excellent written English, capable of producing a summary an executive can act on without rewriting it 

• Meticulous, structured, and personally accountable — you set your own standard higher than the one you are given 

• Resourcefulness under pressure: when the vendor will not answer email or phone and the deadline is tomorrow, you find another route rather than reporting the blockage 

• Sound judgment about what to escalate and what to simply handle 

• Reliable home internet (at least 25 Mbps) and a quiet, professional work environment for remote days 

• Available to work the 12:00 PM – 9:00 PM Manila shift 

• Prior title combining both sides of this role, such as “Operations Manager / Executive Assistant to CEO” 

• Experience supporting an executive across European and Asian time zones 

• Exposure to procurement, vendor management, logistics or freight coordination 

• Working knowledge of QuickBooks or similar accounting software 

• Experience in a web, digital, IT or sustainability business 

• Reading proficiency in Mandarin Chinese 

If your experience is principally travel booking, event and lifestyle coordination, guest services or hospitality-style concierge support, this role will not suit you and you will not enjoy it — however strong that experience is.