Accounting Specialist

United States·Wake Countymid

OtherAccounting Specialist

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Quick Summary

Key Responsibilities

- Process accounts receivable transactions by recording payments, updating logs, and supporting timely receipt collection.- Execute accounts payable tasks through validating invoices,

Requirements Summary

Intermediate proficiency using Microsoft Office applications to create precise Excel spreadsheets, prepare clear written materials in Word, and manage structured email communication in Outlook.

Technical Tools

OtherAccounting Specialist

Dept of Health and Human Services

Public Health

Administrative Associate I (S)

60041226

NC01

The North Carolina Department of Health and Human Services (DHHS) is one of the largest, most complex agencies in the state, and has approximately 17,000 employees. It is responsible for ensuring the health, safety, and well-being of all North Carolinians, providing human service needs for special populations including individuals who are deaf, blind, developmentally disabled, and mentally ill, and helping poor North Carolinians achieve economic independence.

The Accounting Specialist supports the Operations Unit of the NC State Laboratory of Public Health by performing a full range of accounting tasks that contribute to accurate financial processing and daily operational continuity. It carries out accounts payable, accounts receivable, deposit preparation, fixed asset tracking, travel documentation, and invoicing within a structured financial workflow.

This role coordinates with vendors, warehouse and receiving staff, and the Purchasing Agent to reconcile invoices and resolve discrepancies. It also partners with a Lead Accounting Specialist and a Grants, Contracts, and Purchasing Coordinator to support laboratory billing, receipt collection, and other financial transactions. This on-site role reports to the Accounting Supervisor and includes two teleworking days per week.

Key Duties Include:
- Process accounts receivable transactions by recording payments, updating logs, and supporting timely receipt collection.

- Execute accounts payable tasks through validating invoices, preparing payment documents, and ensuring correct financial coding.

- Reconcile invoices against purchase orders through coordination with vendors, warehouse staff, and the Purchasing Agent.

- Resolve invoice discrepancies by reviewing documentation, communicating with relevant parties, and applying corrective steps.

- Track and manage fixed assets by maintaining inventories and updating asset documentation.

- Assist receipt‑collection efforts, including Medicaid and other fee-based payments, by monitoring incoming funds and supporting follow‑up actions.

- Prepare deposits by verifying account and cost‑center details and submitting completed documentation for processing.

- Support travel-related administrative functions by preparing authorizations, processing reimbursements, and maintaining required records.

- Process and send Newborn Screening invoices and credits on a monthly cycle.

- Generate and process daily laboratory invoices to maintain consistent billing operations.

Requirements

~1 min read

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

High school or General Educational Development (GED) diploma

An equivalent combination of education and experience.

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

Tresha Walker

DHHS Workday Support Form