Talent Acquisitions Operations Specialist

Nebius is scaling rapidly, and Talent Acquisition Operations is at the center of enabling that growth. We’re looking for a Talent Acquisition Operations Specialist to support and strengthen our TA Ops function globally. In this role, you will work closely with Talent Acquisition, HR, and cross-functional partners to help maintain efficient, consistent, and compliant hiring processes. You’ll contribute to improving workflows, supporting systems, and ensuring a smooth experience for candidates and hiring teams.

This is a collaborative, hands-on role suited for someone who enjoys problem-solving, working with systems and data, and continuously improving how things work. The role will be located either from Madrid, Spain.

• Support the execution of end-to-end TA processes, ensuring consistency while adapting to regional requirements.
• Help identify inefficiencies or gaps in recruiting workflows and contribute to process improvement initiatives.
• Maintain and update TA documentation, including SOPs, playbooks, and process guidelines.
• Partner with HR, Legal, and People Systems teams to support compliant and standardized hiring practices.

• Support the day-to-day administration of TA systems (ATS, background checks, assessments, offer management tools).
• Assist with system updates, enhancements, and implementations, including testing and user support.
• Help document business requirements and user needs for system improvements.
• Ensure data accuracy and proper system usage by following established governance practices.

• Collaborate with recruiters, coordinators, and cross-functional teams to support smooth hiring operations.
• Help with the rollout of new processes, tools, and updates through clear communication and training.
• Gather feedback from stakeholders to help improve processes and tools over time.

• Partner with HR Analytics or TA leadership to help generate insights on hiring activity and operational performance.
• Use data to help identify trends and areas for improvement.

• Assist in training recruiters and coordinators on TA tools and processes.
• Help troubleshoot system or operational issues and escalate when needed.
• Work closely with TA Ops and coordination team members to ensure consistent support as the function grows.

• 3+ years of experience in Talent Acquisition Operations, TA Coordination, or People Operations, with global exposure preferred.
• Hands-on experience with ATS platforms, especially Greenhouse and related TA technologies (background checks, assessments, offer management, HRIS integrations)
• Strong organizational and problem-solving skills with attention to detail.
• Ability to work in a fast-paced, evolving environment with a collaborative mindset.
• Good communication skills and ability to work effectively with different stakeholders.
• Comfort working with data and reports (basic to intermediate level).
• Interest in improving processes and learning new systems.
• Proactive mindset — you take initiative and follow through on tasks.

Nebius is an equal opportunity employer. We are committed to fostering an inclusive and diverse workplace and to providing equal employment opportunities in all aspects of employment. We do not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, ancestry, age, disability, genetic information, marital status, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by applicable law.

Applicants must be authorized to work in the country in which they apply, and will be required to provide proof of employment eligibility as a condition of hire.