Administration Generalist / Principal Administration Generalist

As our Administration Generalist, you’ll step into a highly independent, trusted role on our dedicated Field Engineering team in Ventura, California. This team is responsible for designing, developing, testing, delivering, and operating advanced prototypes and unique marine systems.

 The Administration Generalist will have the opportunity to perform a variety of administrative and support activities in support of our geographically distributed Field Engineering team in such functional areas as finance, human resources, security, research and development. May prepare budgeting, project scheduling, memos and statistical reports as required. These will include coordination directly with the customer, security, Program Manager, functional managers, and Field Engineering site team.

Roles & Responsibilities:

• →Coordinate and prioritize activities between organizations to ensure alignment with program objectives.
• →Schedule and logistically manage field site meetings, including agenda coordination and follow‑up actions.
• →Oversee the preparation, review, and processing of security-related documentation in coordination with Security and Program Management.
• →Provide facility security administration, documentation, and management support
• →Provide end‑to‑end travel coordination for field site members and visitors, including international travel arrangements and oversight of expense reporting in accordance with company guidelines.
• →Serve as the point of contact for timekeeping guidance, ensuring accurate time entry and compliance with program and company requirements.
• →Draft, edit, and route program‑related documents and correspondence, ensuring appropriate reviews and approvals.
• →Establish and maintain documentation and archival practices for program records in accordance with company and customer requirements.
• →Coordinate the dissemination, tracking, and documentation of training for the field site team.
• →Oversee office supply management for the field site, including monitoring inventory levels and coordinating orders to support continuous operations.

This position may be filled as an Administration Generalist or a Principal Administration Generalist based on the qualifications listed below.

• Bachelor's degree with 2 years of related experience or a Master's degree and 0 years of experience. An additional 4 years of experience may be considered in lieu of a Bachelor's Degree.
• Administrative and operational support experience in a technical or program environment
• Experience using Excel including creating reports, spreadsheets, and tables and proficient in manipulating data and formats of spreadsheets.
• Experience using Word including creating custom reports and documentation, and proficient in complex formatting of documents.
• Experience with Microsoft Office Suite
• US Citizenship and current/active U.S. Government Top Secret Clearance required. Must have the ability to obtain/maintain SCI access and Program approval/access prior to starting.

• Bachelor's degree with 5 years of related experience or a Master's degree and 3 years of experience. An additional 4 years of experience may be considered in lieu of a Bachelor's Degree.
• Administrative and operational support experience in a technical or program environment
• Experience using Excel including creating reports, spreadsheets, and tables and proficient in manipulating data and formats of spreadsheets.
• Experience using Word including creating custom reports and documentation, and proficient in complex formatting of documents.
• Experience with Microsoft Office Suite
• US Citizenship and current/active U.S. Government Top Secret Clearance required. Must have the ability to obtain/maintain SCI access and Program approval/access prior to starting.

• Experience with SAP system
• Experience with electronic time entry systems
• Configuration management or change control experience 
• Process improvement experience
• Experience in program security
• Demonstrated independent planning, organization, and working in cross-functional teams with a customer focus
• Ability to interface with security systems such as SIMS and DISS
• Experience with data transfers
• Active Top Secret with SCI clearance