Procurement Specialist

The Procurement Specialist is responsible for supporting the day-to-day purchasing activities of the company, including purchasing parts, materials, supplies, and services required for operations. This position also coordinates with vendors and internal departments to ensure materials are purchased and delivered on time and assists with invoices, payment requests, and other procurement-related administrative activities.

Responsibilities include:

1. →Review production requirements and create purchase orders for parts and materials needed to support the production schedule.
2. →Purchase general supplies, consumables, tools, and other materials needed by different departments.
3. →Obtain quotations from suppliers and compare pricing, lead time, availability, and other purchasing terms.
4. →Create, process and maintain purchase orders and ensure purchasing information is accurate and complete.
5. →Follow up with suppliers on open purchase orders, delivery schedules, backorders, and other purchasing issues.
6. →Monitor and assess suppliers’ performance, including quality, delivery and responsiveness.
7. →Communicate with Production, Warehouse, Engineering, Quality, and other departments regarding material requirements and delivery status.
8. →Maintain supplier information, purchasing records, quotations, purchase orders, and related documentation.
9. →Review invoices and supporting documents and coordinate with Accounting to resolve discrepancies.
10. →Prepare and submit payment requests for purchasing-related expenses and other company expenses as required.
11. →Assist with supplier account setup, credit applications, and other vendor-related documentation.
12. →Support sourcing of new suppliers when needed and assist with supplier price and delivery comparisons.
13. →Use and maintain the ERP system for purchasing activities and related data management.
14. →Assist with other procurement and administrative activities as assigned.

1. At least two (2) years of experience as a procurement specialist in a manufacturing environment required.
2. Familiar with purchase orders, invoices, payment requests, and vendor management.
3. Ability to read basic part descriptions, specifications, and purchasing requirements.
4. Experience with ERP system.
5. Experience utilizing procurement ERP software solutions.
6. Good written and verbal communication skills.
7. Strong negotiation and problem-solving skills.
8. Proficient with Microsoft® Office, and other internal programs.
9. Must be organized and systematic, with able to manage multiple tasks and priorities and work effectively as part of a team.
10. Experience purchasing mechanical parts, industrial components, tools, and production supplies in a manufacturing environment preferred.

Bachelor’s degree in supply chain management, business administration, materials management, or a related field from an accredited institution, or equivalent relevant work experience.