Project Coordinator - Construction & New Openings

Nightingale Veterinary Partners is a fast-growing family of veterinary practices, headquartered in New York City. The organization includes veterinary practices in New York, New Jersey, Connecticut, Rhode Island, Philadelphia, Massachusetts and Florida. We are building a company focused on clinical excellence, sustainable growth, and long-term value creation. 

Nightingale Veterinary Partners is seeking a Project Coordinator to join our growing Practice Launch Department. This role is integral to ensuring the successful opening of our new veterinary facilities, focusing on on-site coordination, vendor management, and overseeing facility setup. The Project Coordinator plays a hands-on role in creating seamless transitions from setup to operational excellence, contributing to our mission of transforming veterinary care.

• →On-Site Coordination:
  • →Arrive on-site 2–4 weeks before the anticipated launch to coordinate and oversee pre-launch activities.
  • →Act as the primary on-site point of contact. Troubleshoot issues, manage vendors, and ensure smooth execution of the facility setup process.
  • →Remain on-site for 2–4 weeks post-transition to support the handover process and address any operational or setup concerns.
• →Vendor and Stakeholder Management:
  • →Liaise with vendors to ensure timely delivery and setup of equipment and supplies.
  • →Work closely with operations, clinical teams, and external partners to ensure launch readiness.
• →Site Assessments and Competitive Analysis:
  • →Participate in site assessments for future projects, identifying challenges and opportunities.
  • →Conduct competitive analysis to inform strategic decisions for upcoming locations.
  • →Help establish market capacity by looking into costs and wait times.
• →Cross-Departmental Collaboration:
  • →In periods of launch inactivity, support clinical initiatives as a shared resource for the operations team.

• Education: Bachelor’s degree or equivalent experience in a related field.
• Proven experience in project coordination or site management, preferably in a healthcare or veterinary setting.
• Strong organizational skills with the ability to manage multiple tasks and stakeholders effectively.
• Excellent problem-solving skills and the ability to troubleshoot and adapt in ever evolving and dynamic environments.
• Exceptional communication and interpersonal skills to foster collaboration across teams and vendors.
• Willingness to travel extensively (30%) and be on-site for extended periods.
• Ability to lift up to 50 lbs and perform light physical tasks (e.g., assembling furniture).
• The ability to establish professional and decisive relationships with outside vendors while remaining diplomatic.

Preferred Qualifications:

• Background in veterinary medicine, healthcare, or facilities management.
• Familiarity with vendor negotiation and facility setup processes.