Grants and Reporting Officer

Job Title:                                                Grants and Reporting Officer

Function:                                                Programme Support

Job Group:                                                      Programmes

Duty Station:                                                  Odesa, Ukraine (with potential travel to field locations)

Line Manager:                                                Programme Development Manager

Line Management Responsibility:         N/a

ABOUT US:

Nonviolent Peaceforce (NP) reimagines security and civilian protection in areas most impacted by conflict by working alongside communities to interrupt and prevent violence. NP is a global civil society organization that works with people affected by violent conflicts to enhance their security and dignity through Unarmed Civilian Protection (UCP) and by helping to transform the world’s response to conflict. Programming is founded on unarmed civilian protection and is thematically focused on protection in displacement, child protection, gender-based violence protection and inter-communal violence reduction, social cohesion, and civic engagement. 

NP first established a presence in Ukraine in 2014-15 working on peacebuilding and conflict mediation. NP has had a sustained presence in Ukraine since April 2022 and is operational in Kharkiv, Donetska, Dnipropetrovsk, Kherson, Mykolaiv and Odesa oblasts. NP occupies an established space in the protection response in Ukraine; simultaneously providing direct protection to at-risk civilians and providing hands-on support to front-line volunteer collectives to contribute to the sustainability and safety of their actions.  

JOB PURPOSE:

The Grants and Reporting Officer (GRO) will collaboratively work with the Programmes, Finance and Operational Teams in NP’s Ukraine Country Office to ensure compliance with donor regulations and monitor grant implementation in-line with agreed workplans and objectives. This includes project activity oversight, donor reporting and supporting proposal development (where applicable).  

KEY OBJECTIVES/RESPONSIBILITIES:

Grants Management and Reporting

• Lead in drafting narrative donor reports and relevant annexes (i.e. logical frameworks, impact assessments, case studies), ensuring excellent quality, accuracy and adherence to donor guidelines.

• Support programmes, finance and field teams to understand donor contractual requirements, ensuring grant compliance from the outset of grant roll-out (i.e. through inception workshops).
• Maintain information management and involve all internal stakeholders in communications on fundraising issues for grants. 
• Lead on updating relevant online platforms (e.g. UN’s Grants Management System (GMS)) with project data and reports, as well as responding to notifications and/or additional information requests from key donors.

• Compile and analyse data to write field activity reports submitted by staff and partners, aligning with grant deliverables.
• Act as team focal point for Salesforce (NP’s global online project management system), including creating new opportunities / projects, updating project activities, monitoring project outputs, tracking progress and extracting relevant information for reporting.
• Coordinate with the finance department to ensure that financial reports are submitted on time, comply with financial reporting requirements and align with narrative reported activity progress.

• Review donor reports, project proposals and communication materials as required.

 Partnership Support

• Maintain regular communication and coordination with NP’s Partnership department to collect and synthesise data for activity and donor reports.
• Support NP’s Partnership department to draft sub-grant contracts in-line with donor compliance and agreed logframes, objectives and activities.
• Follow up with partners’ implemented activities and report progress through Salesforce.
• Support ad-hoc capacity development requests from partners and provide trainings, guidance and mentoring as needed.

Other

• Support with rolling out NPUA’s country strategy across all project sites.

• Travel to project sites to enhance understanding of the context and programming to develop proposals and report to/liaise with donors.

• Undertake other relevant tasks as requested.

QUALIFICATIONS AND COMPETENCIES:

Education, Knowledge, and Experience

• Excellent and precise command of English, with exemplary oral and written communication skills, and an ability to develop high quality and engaging communications. There is a significant amount of writing required in this position. 

• Significant experience developing narrative donor reports (for multilateral and institutional donors including the UN, FCDO, GAC, ECHO, SDC) under minimal supervision.

• Previous grants management, monitoring and evaluation (M&E) or reporting experience within a non-governmental organisation (NGO).
• Experience in institutional donor compliance and familiarity with basic rules and regulations. An understanding of basic statutory requirements would also be an asset.
• Experience in implementing, analysing and utilising M&E tools.
• Experience implementing programmes, ideally in humanitarian emergencies and/or in Ukraine.
• Knowledge or demonstrable interest in civilian protection, human security, violence reduction, protection and/or peacebuilding.
• Relevant university degree in social sciences, international development or related area of studies is preferred but not required. Corresponding work experience will also be considered.

Skills

• Diplomacy, professionalism and adept at relationship building.
• Ability to manage sensitive information with discretion.
• Demonstrable conflict analysis skills, identify entry points and design prevention and protection strategies.
• Ability to communicate effectively with individuals and work and live in a multicultural environment.
• Solutions-focused, creative problem solver.
• Genuine commitment to, and interest in, living and working at the community level.
• Flexibility and adaptability.

HOW TO APPLY: 

• Candidates meeting the above requirements are requested to visit our website to apply with a CV and Cover Letter. Incomplete applications will not be considered. Please note that candidates may be selected before the closing date.
• Position will be open until, Friday, October 29, 2026.
  
• As part of the recruitment process, shortlisted candidates may be asked to complete a written assignment before participating in an interview.

SPECIAL NOTICE:

Nonviolent Peaceforce is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.

Nonviolent Peaceforce acknowledges the duty of care to safeguard and promote the welfare of employees, contractors, volunteers, interns, communities we work with, and other stakeholders and is committed to ensuring safeguarding practice reflects statutory responsibilities and government guidance and complies with best practices in the Humanitarian and Development sector. NP expects all staff and volunteers to share this commitment through our code of conduct. We prioritise ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. NP also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

NO FEE

We never ask for payment as part of our selection process, and we always contact candidates via our corporate accounts and platforms. If you are approached for payment, this is likely to be fraudulent. Please check whether the role you are interested in is posted here on our website.