Master Data Intern (Part-time)

This position is part of Novanta’s Corporate and Shared Services global

teams. Novanta’s Corporate and Shared Services teams play an important

role in executing the company’s strategic mission and operations. Included

in Corporate and Shared Services are the business functions including

Finance, Accounting, Human Resources, Information Technology, Legal,

Compliance, Corporate Development and Corporate Marketing. The

Corporate and Shared Services teams work closely with all Novanta business units to support operating initiatives contributing to the organization’s

financial success.

Reporting to the Master Data Specialist, the Junior Master Data Intern ensures that Novanta’s customer and supplier master data is accurate and secure, focusing on bank detail verification and manual processing in SAP S/4HANA and Oracle. This entry-level role applies strict anti-fraud controls, maintains audit-ready evidence and includes structured training.

• Verify new and changed supplier and customer bank details against supporting documentation before activation.
• Perform independent call-back verification using contact details from a trusted source, never from the request itself.
• Validate IBAN and SWIFT/BIC data and confirm that the account holder matches the legal entity.
• Escalate red flags (e.g., urgent requests, name or country mismatches) promptly to the Master Data Specialist.
• Retain full verification evidence for SOX and audit purposes.

• Process create, change, block/unblock and deactivation requests for customer and supplier records in SAP S/4HANA and Oracle.
• Check requests for completeness, approvals and documentation.
• Perform duplicate checks and validate legal names, addresses and VAT numbers (e.g., via EU VIES).
• Apply the four-eyes principle and meet agreed service levels.
• Run periodic data-quality checks and clean up duplicate records.
• Maintain work instructions and flag automation opportunities.
• Liaise with Procurement, Finance and Customer Service on queries.

• Typically 0-2 years in finance, accounting or data administration; graduates are welcome.
• SAP, Oracle or shared service experience is an advantage.
• Completed secondary education; bachelor’s degree in Finance, Accounting, Economics or a related field preferred.
• Good MS Excel skills (e.g. XLOOKUP, pivot tables, data validation).
• Basic knowledge of accounting, procure-to-pay and order-to-cash.
• Fluent English; an additional European language is an advantage.

• Accuracy & Control Mindset: never bypasses a verification step.
• Integrity & Confidentiality: protects sensitive bank and personal data.
• Communication: engages clearly and professionally with requesters.
• Accountability: owns assigned requests through to completion.
• Learning Agility: adapts readily to process and system change.
• Eligible to work legally in Czech republic

• SAP S/4HANA and Oracle master data transactions and workflows.
• Bank verification procedure and payment-fraud awareness.
• SOX internal controls, audit documentation and GDPR.