Clinical Specialist- WI

Novir provides onsite vaccination and clinical services to senior living communities, including independent living, assisted living, memory care, and skilled nursing. Our teams bring safe, well-run clinics to residents so they can stay protected and well. 

The Clinical Specialist supports the Wisconsin region and reports directly to the Wisconsin RCOM. You are the clinical training and quality expert for our Wisconsin field teams. You will train and check the competency of new and seasonal clinical staff, keep vaccines safe through cold chain management, and lead clinical programs for the region. You will also coach team leaders and work onsite at clinics when needed. Your work keeps our Wisconsin clinics consistent, compliant, and safe for residents. 

 

 

Onboarding and training 

• Deliver clinical onboarding training to new, seasonal, and PRN staff in Wisconsin, in person and virtually 
• Keep staff current with vaccine guidance, company protocols, and Wisconsin requirements 
• Support corporate onboarding sessions and work with the RCOM on what staff need to complete before and after onboarding 

Competency checks 

• Perform and document competency checks for vaccine administration, injection technique, emergency response, infection control, and documentation 
• Observe staff at clinics, give clear feedback, and coach staff who need more support 
• Keep competency records complete and audit-ready 
• Flag performance or safety concerns RCOM quickly 

Cold chain management 

• Own the cold chain process for vaccine storage, transport, and handling in the region 
• Train staff on temperature monitoring, equipment use, and what to do when storage falls out of range 
• Review temperature logs, investigate excursions, and complete required reports 
• Work with suppliers and pharmacy partners to resolve vaccine storage and handling issues 

Lead program management 

• Lead clinical programs for Wisconsin from planning through completion, such as Lead Clinics, pneumococcal programs, and special projects 
• Set up clinical workflows, checklists, and standards that work across Wisconsin communities 
• Track program results and report on quality, compliance, and trends to the RCOM 
• Find process gaps and put improvements in place with operations, customer success, and compliance teamsmanage the MPS LeadTesting Program working with MPS, MHD. Including operations of the clinic, quality checks, training of staff, reporting to MHS and State Department of Hygiene. Support training of staff on WIR. 

Training of team leaders 

• Train and coach Wisconsin team leaders on running a clinic, managing staff, and handling customer communication 
• Teach team leaders to complete pre-clinic and post-clinic tasks correctly, including eligibility checks and registry and EMR documentation 
• Build team leaders' skills in coaching, problem solving, and escalation 

Onsite services 

• Work at clinics as needed to give vaccines, support teams, and fill staffing gaps 
• Serve as the clinical point person onsite for questions, adverse events, and special situations 
• Build good working relationships with community staff, nurses, and leaders 

Support to the RCOM 

• Check that pre-clinic tasks are complete before each clinic (resident roster, eligibility checks, insurance verification), using the regional project planner as the source of truth 
• Help the RCOM plan clinic staffing by confirming seasonal and PRN coverage, schedules, and clinic assignments 
• Support recruiting by screening candidates, joining interviews, and giving the RCOM clinical feedback on candidates 
• Review post-clinic wrap-up reports and confirm vaccines are documented in the registry (WIR), TRACK, and the customer EMR (such as PCC) within 24 hours 
• Do quality checks on documentation, find errors or gaps, and follow up with staff to fix them 
• Manage clinic supplies and equipment, including vaccine and supply orders, coolers, and thermometers 
• Track staff licenses, certifications, and required trainings, and alert the RCOM before anything expires 
• Follow up on incidents, adverse events, medication errors, and cold chain excursions, and complete the required reports 
• Act as a clinical contact for community staff, answering questions and helping resolve concerns 
• Support new community start-ups, including first clinics, onsite setup, and handoff of clinic processes 
• Help prepare weekly operations reports and keep trackers current, such as clinic completion, staffing, and compliance 
• Give the RCOM feedback on what is working and what is not, and help update clinical procedures and training materials 
• Serve as clinical backup for the RCOM, including covering clinics and staff gaps when needed 

• Active, unrestricted RN license in Wisconsin 
• 2+ years of clinical experience in vaccine administration, long-term care, public health, or a related setting 
• Current BLS certification 
• Working knowledge of vaccine storage and handling, cold chain requirements, and infection control 
• Experience training, precepting, or coaching clinical staff 
• Comfort working in the Wisconsin Immunization Registry (WIR) and electronic health records 
• Willingness to travel across Wisconsin [percent] of the time, with a valid driver's license and reliable transportation 

Preferred 

• Experience with onsite or mass vaccination clinics 
• Experience with senior living or skilled nursing settings 
• Experience managing clinical programs or projects 
• Familiarity with PointClickCare and WIR 
• Immunizer certification, or a train-the-trainer or instructor credential 

Skills and Qualities 

• Clear, patient communicator who can teach adults with different experience levels 
• Strong attention to detail and a commitment to patient safety 
• Organized, able to manage several programs and deadlines at once 
• Confidently giving honest feedback and holding high standards 
• Able to work well with the RCOM and take direction while managing your own workload 
• Flexible and calm in a fast-moving field environment 

Physical Requirements and Work Environment 

• Ability to stand, walk, and lift 25 pounds, including vaccine coolers and clinic supplies
• Travel to clinics and community sites, with occasional early mornings, evenings, or weekends during peak vaccine season 
• Work in senior living communities, with required health screenings and immunizations

 

• Positive feedback from customers about the patient centric onsite clinic experience-delight the customers
• Improved compliance and audit readiness 
• Reliable resource for team members and customers for all onsite activities
• Standardized onboarding and competency validation
• Increased visibility into operational and quality metrics 
• Stronger clinical infrastructure to support scalable growth 

Competitive total compensation offerings

Generous paid time off policy

Medical, dental, and vision insurance, some of which is covered by the company

Company provided Disability and Life Insurance

Opportunity to build something incredible while being surrounded by intelligent, hardworking and motivated coworkers

Novir is a fast-growing startup with a work hard, play hard attitude. We look for smart, motivated individuals who are excited to build something incredible from the ground up!