Wellness Events Coordinator (FT Regular w/ benefits)

In accordance with P.L. 93-638, preference in hiring practices are given to Alaska Native, American Indian, and Native American applicants. Hiring preference for NVE Tribal members is in effect for this position

The Wellness Event Coordinator is responsible for scheduling and planning events designed for wellness,

including substance abuse prevention and promotion of healing from abuse and/or neglect. This role is

made possible by the US Dept of Justice (DOJ) Coordinated Tribal Assistance Solicitation (CTAS) grant

which is a competitive award program designed to provide funding directly to federally recognized

Tribes to develop a comprehensive and coordinated approach to improve public safety and victim

services in Tribal communities.

• Plan, coordinate, and execute special events and programs from inception through completion.
• Conduct weekly, monthly, quarterly and annual events.
• Coordinate and oversee major annual events including but not limited to Plant Symposium and Alaganic Picnic.
• Assist in the coordination of the annual Katuwaq Camp.
• Coordinate additional prevention activities for the Tribal members and the community.
• Serve as the primary point of contact for event-related communications with attendees, vendors, sponsors, speakers, and internal stakeholders.
• Develop and maintain detailed event timelines, project plans, schedules, and task lists to ensure successful event execution.
• Coordinate venue selection, space reservations, catering, audiovisual services, transportation, lodging, and other event logistics.
• Manage event registration processes, attendee communications, and participant records.
• Prepare event materials, agendas, presentations, signage, promotional items, and other supporting documentation.
• Solicit quotes, coordinate services, and maintain relationships with vendors, suppliers, and contractors to ensure quality service and cost-effective solutions.
• Monitor event budgets, process invoices, track expenditures, and assist with budget planning and forecasting.
• Conduct site visits and evaluate event venues to ensure suitability and compliance with event requirements.
• Coordinate event setup, on-site operations, and post-event breakdown activities.
• Resolve event-related issues, respond to changing priorities, and implement solutions to ensure a positive attendee experience.
• Monitor event activities to ensure compliance with organizational policies, contractual obligations, safety standards, and applicable regulations.
• Collect and analyze attendee feedback and event metrics to evaluate outcomes and identify opportunities for improvement.
• Prepare post-event reports summarizing attendance, budget performance, outcomes, and recommendations.
• Collaborate with cross-functional teams to support organizational goals and strategic initiatives.
• Maintain accurate event records, contracts, and documentation in accordance with organizational procedures.

• Works safely in accordance with OSHA regulations and company safety policies.
• Immediately reports unsafe conditions, hazards, or injuries to HR or the designated safety contact.
• Attends all mandatory special events, meetings, and trainings.
• Assists with special events, meetings, and trainings as necessary.
• Maintains confidentiality at all times.
• Maintains awareness and sensitivity to various cultures.
• Embodies Tribal values throughout all work.
• Performs other duties as assigned.

This position has no supervisory responsibilities.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

The requirements listed below are representative of the knowledge, skills, and/or ability required.

• Knowledge of event planning, logistics, vendor management, budgeting, and customer service principles.
• Strong organizational, project management, communication, and interpersonal skills.
• Proficiency with Microsoft Office applications, social media applications, and event management technologies.
• Ability to manage multiple priorities, meet deadlines, solve problems, and adapt to changing event needs.
• Ability to develop and maintain positive working relationships with internal and external stakeholders.
• Ability to coordinate and execute events successfully while delivering a high level of customer
• service.

This section outlines the education, training, and experience required for a candidate to be successful in

this role, as well as any preferred qualifications that make a candidate stronger. The preferred

qualifications are helpful to be more successful in the role but not mandatory.

• Education: High School Diploma or equivalent.
• Experience: Two (2) years of event or project management experience required. Two (2) years of office work experience preferred.
• Certificates & Licenses: Must possess a valid driver’s license and maintain an insurable driving record in
• accordance with the company’s auto insurance policy requirements.

The physical demands described here are representative of those that must be met by an employee to

successfully perform the essential functions of this job. Reasonable accommodations may be made to

enable individuals with disabilities to perform the essential functions. While performing the essential

functions of this position, the following will be required of employees:

• Ability to communicate effectively in person, phone, Teams, and email.
• Ability to set up, inspect, and monitor event spaces.
• Ability to operate standard office equipment.
• Ability to lift, carry, push, and pull for event-related supplies weighing up to 25 pounds.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the essential functions of this position, employees may be exposed to the following conditions:

• Work is performed in a combination of office, virtual, and event-site environments.
• Regular interaction with employees, vendors, customers, and event attendees.
• Occasional evening, early morning, weekend, or holiday work may be required to support events.
• Frequent attendance at indoor and outdoor events in varying weather conditions.
• Fast-paced environment with multiple competing priorities, changing schedules, and deadlines.

The Native Village of Eyak has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the Native Village of Eyak reserves the right to change this job description and/or assign tasks for the employee to perform, as the Native Village of Eyak may deem appropriate. Your signature below signifies that you understand the duties, expectations, and contents of this job description.