Administrative Programs Officer

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

The Conservation Programs Administrative Programs Officer provides essential administrative and programmatic support to the Conservation Programs Division (CPD) Director. The job requires leadership skills, written and oral communication skills and an overall knowledge of the goals and responsibilities of the OCC Conservation Programs Division.

The functions performed in this job family will vary by level, unit and organization, but may include the following:

• Serve as the primary Conservation Cost Share Program administrator in cooperation with Oklahoma’s 84 conservation districts.
• Review and approve conservation district cost share reimbursement claims.
• Develop and maintain program budget; monitor conservation district cost share program expenditures.
• Maintain critical cost-share program database.
• Prepare reports, identify trends, and outline alternatives or recommendations to program guidelines.
• Serves as division Certified Procurement Officer.
• ·Establish, update, and maintain division files, inventories, and records; implements and maintains relational database management systems, as required. ·       Provide support activities for the division such as assisting and resolving problems and inquiries, review and control of incoming and outgoing correspondence, and follow-up on operational commitments.
• Fulfill other duties as assigned.

Levels are distinguished based on the complexity of assigned duties, the level of expertise required for completion of work assignments, and the responsibility assigned for the supervision of others.

At this level employees are assigned responsibilities, which are limited in size or scope involving the supervision, direction, management, coordination, or implementation of various programs or functions within an agency. This may include professional or supervisory level work with responsibility for an important component of a comprehensive or specialized operating program, providing services in a variety of management areas such as formulation of agency policies, budget preparation, physical plan operations, or personnel and fiscal management, or performing highly specialized executive level administrative support functions and activities.

Education and Experience requirements at this level consist of a bachelor's degree and one year of professional or technical administrative* experience in business or public administration; or an equivalent combination of education and experience, substituting one year of qualifying experience for each year of the required education.

*Technical administrative experience would include highly complex clerical work gained under the direct supervision of a professional supervisor or manager.

·       Efficiency-driven, highly accurate and well-organized with open and clear communication style and self-motivated approach.

·       Ability to manage time wisely, prioritize needs, develop schedules, exercise initiative and work independently.

·       Skill in establishing and maintaining effective working relationships with others; in expressing ideas clearly and concisely; creating a positive public image.

·       Knowledge of proper office practices, processes, and computer software programs. Proficiency in Microsoft Office applications, an advanced knowledge of Access and Excel a plus.

·       Dedicated to team success and able to solve problems with minimal oversight.

• Must be a legal resident of the United States and possess a valid Oklahoma driver’s license.

• Must be willing to travel to meet program needs – including overnight trips.

• Knowledge of and ability to use Microsoft Word, Excel, PowerPoint, Access and Outlook.

• Outstanding verbal and written communication skills.

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.

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