Court Operations Associate (Court Recorder)

Initial Posting Date:

Application Deadline:

Agency:

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Job Description:

Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJD’s efforts to remove barriers to access justice services, and welcome interacting with the public.

We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work experience, education, and any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission. 

The Deschutes County Circuit Court in Bend, Oregon, is hiring a Court Recorder (Court Operations Associate).

In this role, you will spend most of your time in a courtroom. You will record court proceedings, monitor the recording system while it is in use, and create detailed log notes. You will set up video and telephone conferencing, play DVDs and VHS tapes, and monitor attorneys’ use of PowerPoint presentations. You will also troubleshoot technical issues with recording equipment, multimedia systems, wireless hookups, and assisted listening devices.

Additionally, you will swear in witnesses and jurors, prepare jury seating charts, take juror attendance, and provide safety instructions in the event of an emergency. You will screen phone calls, schedule court dates, and verify that fees have been paid. You will perform real-time data entry, look up information related to cases, and prepare a variety of orders, judgments, documents, and forms. You will process and return exhibits. You will also coordinate with staff at county offices, state agencies, and the Oregon State Hospital.

You will spend part of your time helping with training, providing backup coverage for the Judicial Assistant, preparing courtrooms and jury rooms, and ordering and maintaining office supplies and equipment.

Assigned tasks may be changed to accommodate workload and organizational needs. 

Instructions for REQUIRED Cover Letter and Work History/Resume

Your cover letter and work history/resume should demonstrate how you meet the Minimum Qualifications, the Special Qualifications, and the Requested Skills and Attributes, which are listed below.

Cover Letter (REQUIRED)

• Attach your cover letter (not to exceed two pages) in the Resume/Cover Letter section of the application. Your cover letter and filename should include your name.

• Address the cover letter “To the Hiring Manager.”

• In the body of your cover letter, please include responses to all Requested Skills and Attributes listed below.

• Do not use a generic cover letter; please personalize your cover letter for this position. We read every letter.

• Prepare your cover letter before starting your Workday application.

Work History/Resume (REQUIRED)

• Attach your updated resume in the Resume/Cover Letter section of the application. Your resume and filename should include your name.
  
  OR

• Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume.

Document Format

• Preferred format: PDF (.pdf, .tiff) or Microsoft Word (.docx)

• Acceptable format: Image (.jpg, .jpeg, .png) or Notepad (.txt)

• We are unable to accept: Apple (.pages), Google Docs (.gdoc), ZIP (.zip), and Microsoft Word 97-2003 (.doc)

Failure to follow these instructions may result in rejection of your application. All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience.

The application deadline is 11:59 p.m. PT on the date listed above.

(These must be evident in your resume or work history.)

The qualified candidate must have a high school diploma or equivalent.

(These must be verifiable.)

None.

OJD is an eligible employer for the Public Service Loan Forgiveness program. To learn more about this program, and how to qualify, please click here.

At least three (3) or more years of responsible experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents.

Any combination of education and experience equivalent to three (3) years of experience that typically supports the knowledge, skills, and abilities for the position.
 

(These must be addressed in your cover letter.)

• Experience performing a variety of clerical or administrative support tasks with strict deadlines in a busy business or professional setting.

• Experience using a variety of software programs to access and input information and complete various tasks, including maintaining calendars and verifying payment information.

• Experience multitasking by listening and typing at the same time and logging events in real time.

• Experience providing customer service to a variety of individuals in challenging circumstances.

• Experience reviewing documents for accuracy and completeness.

• This is a full-time position, and the work schedule currently is 8:00 a.m. to 5:00 p.m. Monday through Friday. This position is eligible for overtime compensation for hours worked in excess of 40 per workweek.

• Occasional after-hours or overtime work may be required.

• Work is performed in a high-stress environment and requires accuracy and attention to detail.

• This position multitasks while focusing on other matters in the courtroom.

• Frequent phone and in-person contact with people from diverse backgrounds.

• Frequent phone and in-person contact with people who may be facing challenging life circumstances, highly stressful situations, or trauma, including people who are angry, hostile, or frustrated.

• Frequent contact with in-custody defendants.

• Extended periods of sitting or standing while working at a computer.

• Regular use of the following equipment: multimedia and electronic recording equipment, telephone, OJD-assigned computer with multiple monitors, copy machine, fax machine, and scanner.

By submitting your application to OJD, you consent to reference checks about your qualifications, your workplace performance, and your work product.

United States Employment Eligibility
OJD does not offer visa sponsorships. Within three days of hire, you will be required to complete the U.S. Department of Homeland Security’s I-9 form confirming authorization to work in the United States. OJD will use E-Verify to confirm that you are authorized to work in the United States.

OJD does not request or require your age, date of birth, or attendance or graduation dates from an educational institution during the application process.

• If you require an alternate format to complete the application process, call 503-986-5930, or TTY: Oregon Relay Service 711 for the hearing impaired. Be prepared to describe the alternate format needed.

• Workday related information and resources are available here.

• For questions about a specific OJD job posting, call 503-986-5930 or email ojd.hrsd@ojd.state.or.us.