Billing Administrator

Our client is an established company operating within the construction and engineering services industry in Malta, providing a range of specialist services, including drilling, laboratory testing, surveying, and engineering consultancy.

The company is currently seeking a motivated, organised, and detail-oriented Billing Administrator to join its team. The successful candidate will be responsible for managing customer invoicing, maintaining accurate billing records, and ensuring that all billing activities are processed efficiently and in accordance with company procedures.

• →Prepare, process, and issue customer invoices accurately and within agreed deadlines.
• →Verify billing information, including services provided, quantities, rates, discounts, and applicable taxes.
• →Ensure invoices are raised in accordance with customer agreements and internal procedures.
• →Process credit notes, adjustments, and other billing documentation when required.
• →Maintain accurate and up-to-date customer accounts and billing records.
• →Liaise with the Operations and Administration teams to obtain the necessary information for invoicing.
• →Follow up on outstanding invoices and assist with payment collection where required.
• →Respond to customer queries relating to invoices, account balances, and billing discrepancies.
• →Identify and report any billing inconsistencies, ensuring these are resolved promptly.
• →Carry out additional administrative duties as assigned by the Operations Manager.

• Previous experience in billing, invoicing, accounts administration, or a similar administrative role.
• Good numerical skills and strong attention to detail.
• Good knowledge of Microsoft Office applications, particularly Excel.
• Ability to maintain accurate records and handle financial documentation.
• Strong organisational and time management skills.
• Good communication and interpersonal skills.
• Ability to work independently, manage deadlines, and prioritise tasks effectively.
• A responsible, proactive, and team-oriented approach.

• Starting gross monthly salary of €1,700.
• Following six months of continuous employment, a salary review will take place, with the possibility of an increase to €1,800 gross per month, subject to satisfactory performance, business conditions, and mutual agreement.
• Following one year of continuous employment, the salary may further increase to €1,900 gross per month, subject to satisfactory performance, the employer's discretion, and mutual agreement.
• Salary is paid monthly in arrears, on the last Friday of each month, by bank transfer or cheque.

• A structured salary progression opportunity.
• The opportunity to develop your experience within an established engineering services company.
• A varied administrative role involving coordination with different departments.
• A professional and supportive working environment.

If you are organised, detail-oriented, and have experience in billing or invoicing, we would love to hear from you. Apply today!