Senior Corporate Administrator

Our client, an established Corporate Service Provider in Malta, is seeking an experienced and motivated Senior Corporate Administrator to join its Corporate Services team. This is an excellent opportunity for a professional looking to take ownership of a client portfolio, oversee corporate administration activities, and contribute to the development of junior team members.

• →Manage a portfolio of clients, ensuring compliance with statutory obligations, including Annual Returns and Annual Beneficial Ownership Confirmations.
• →Handle day-to-day company administration, including incorporations, resolutions, share transfers, and other corporate changes.
• →Oversee and support the work of Junior Corporate Administrators, reviewing the preparation of corporate registers, share certificates, and related documentation.
• →Maintain accurate and up-to-date corporate records and ensure timely submissions to the Malta Business Registry.
• →Monitor compliance with the Companies Act and applicable statutory filing requirements.
• →Assist the Head of Corporate with local and cross-border mergers, re-domiciliations, and company divisions.
• →Liaise with clients on a range of corporate administration matters, providing professional and timely support.
• →Prepare documentation and coordinate submissions relating to on-site inspections conducted by the Malta Business Registry.
• →Update internal systems to reflect client information, corporate actions, and regulatory submissions.
• →Manage the registration and ongoing administration of Scottish Partnerships, ensuring all relevant compliance obligations are met.
• →Prepare and submit annual confirmation statements and tax status declarations for Scottish Partnerships and their partners.
• →Liaise with UK-based agents and other relevant stakeholders.
• →Assist with additional tasks and projects as assigned by Partners and Directors.

• Only candidates currently residing in Malta will be considered for this position.
• Previous experience in corporate administration within a Corporate Service Provider (CSP) in Malta, preferably in a senior capacity.
• Sound knowledge of Maltese company administration, statutory requirements, and Malta Business Registry procedures.
• Experience managing a client portfolio and handling incorporations, corporate changes, and ongoing statutory obligations.
• Familiarity with AML/CFT requirements and client due diligence procedures.
• Excellent organisational skills, strong attention to detail, and the ability to manage multiple priorities and deadlines.
• Excellent written and spoken English, with strong communication and client relationship skills.
• Ability to work independently, take ownership of responsibilities, and provide guidance to junior colleagues.
• A qualification in business administration, law, financial services, or a related field would be considered an asset.

• Practical training and guidance from experienced professionals.
• Exposure to a varied portfolio of corporate services matters.
• Opportunities for professional development and career progression.
• A collaborative and professional working environment.

If you have solid experience in corporate administration and are ready to take the next step in your career, we would love to hear from you. Apply today!