Purchasing Technician

United States·PinonFull-timemid

OtherTechnician

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Quick Summary

Overview

Interprets rules, policies, and procedures affecting the District purchasing operations. Orients staff on obtaining quotes, establishing vendors, purchase requisition process,

Technical Tools

OtherTechnician

Interprets rules, policies, and procedures affecting the District purchasing operations.
Orients staff on obtaining quotes, establishing vendors, purchase requisition process, and steps needed to produce purchase orders.
Communicates with, but not limited to, district staff, vendors, and agencies to assure the accuracy as it relates to purchasing and district travel.
Provide support and guidance for staff in using the purchase requisition module in iVisions.
Receives requisitions for processing, but not limited to, a variety of services which includes supplies, equipment, and service contracts. Completes the final review to produce purchase orders.
Receives and reviews incoming purchase and district travel requisitions, assigns account codes, and verifies purchasing is incompliance with the Uniform System of Financial Records (USFR).
Obtains price and delivery estimates from current vendors associated to purchase of route items.
Organizes vendor files containing contact information, delivery, cost, tax, and quality performance, and other information that supports purchasing.
Maintains detail and accurate record of active files of all purchasing agreements and contracts, ensuring that balances reflect completed transactions, work-in-progress, and anticipated needs.
Prepares vendor list, contact information, advertising sources, and other information to support a bid announcement.
Plan and prioritize work to meet schedules and timelines.
Performs a variety of clerical support to the district purchasing role.
Assists in the year-end inventories by inputting and reconciling of recorded versus physical differences. Documents transactions to support annual audits.
Cooperates and works with auditors, and provides information to them as required
Performs other duties as assigned.

Requirements

~1 min read

Associate's degree in Purchasing, Business, or other closely related field, required.
Three (3) years of experience in purchasing support and record-keeping, and background in working with contracts and inventory control within a purchasing or distribution environment, required.
Must have a working knowledge of standard business equipment including Mac and PC’s, proficient with Microsoft Office Suite (Word, Excel, PowerPoint, OneNote, etc.) and the Google platform.
Must be able to plan and prioritize work to meet schedules and timelines.
Skill in working in an environment subject to frequent interruptions, quickly changing priorities, and occasionally limited directions.
Skill in communicating courteously and professionally, both orally and in writing while working with the employees and the general public.